We have an Excellent career opportunity for an Events Coordinator to join a leading Company located in Chicago, IL.
Salary: $60K to $75K
We are seeking a highly organized and creative Events Specialist to help deliver exceptional experiences that strengthen client relationships, enhance brand visibility, and support business development initiatives. This role is ideal for an experienced event professional who thrives in a fast-paced, professional services environment and enjoys managing events from concept through execution.
You will play a key role in planning and coordinating a variety of events, including seminars, conferences, webinars, networking receptions, client appreciation events, and other strategic programs. The ideal candidate combines strong project management skills, outstanding attention to detail, and a passion for creating memorable attendee experiences.
Job Responsibilities:
- Plan, coordinate, and execute a wide range of virtual, in-person, and hybrid events from initial concept through post-event analysis.
- Manage all event logistics, timelines, vendor relationships, budgets, and deliverables to ensure successful event execution.
- Research and evaluate event opportunities that align with business development, marketing, and client engagement goals.
- Create compelling event invitations, registration communications, and attendee correspondence.
- Monitor registrations and generate RSVP and attendance reports.
- Develop and manage event budgets, track expenses, and provide cost analysis and budget summaries.
- Coordinate venue logistics, catering, audiovisual services, transportation, event materials, and onsite support.
- Manage webinar and virtual event platforms, including uploading content, coordinating presenters, and supporting live events.
- Create and maintain event webpages and registration portals.
- Coordinate the production and distribution of event materials, presentations, signage, name badges, and attendee resources.
- Partner with marketing and communications teams to promote events through email campaigns, social media, and other channels.
- Maintain accurate event and attendee information within CRM systems.
- Produce post-event reporting, including attendance analysis, budget reconciliation, and program effectiveness metrics.
- Support continuing education programs, professional certifications, and event accreditation requirements as applicable.
- Build strong relationships with internal stakeholders, clients, vendors, and external partners.
- Manage special projects and additional marketing initiatives as assigned.
Basic Hiring Criteria:
- Bachelor's degree in Marketing, Communications, Hospitality, Event Management, Business, or a related field, or equivalent professional experience.
- Minimum of 5 years of event planning, marketing, or business development experience, preferably within a professional services environment.
- Proven experience managing seminars, conferences, client events, webinars, and executive-level programs.
- Experience managing event budgets, vendor negotiations, and event logistics.
- Strong project management skills with the ability to manage multiple events and deadlines simultaneously.
- Exceptional organizational skills and attention to detail.
- Excellent written and verbal communication skills, including the ability to create event communications, invitations, and attendee-facing materials.
- Ability to work independently while collaborating effectively across multiple departments and stakeholders.
- Strong customer service mindset with the ability to build relationships with vendors, clients, and internal teams.
- Experience working under pressure in a fast-paced environment while maintaining a positive and professional attitude.
- Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Ability to learn and effectively utilize CRM systems, webinar platforms, event management software, and other marketing technologies.
Desired Qualifications:
- Experience supporting legal, financial, consulting, accounting, or other professional services organizations.
- Experience working with CRM platforms and event management systems.
- Experience coordinating continuing education programs and accreditation requirements.
- Experience managing webinar and virtual event platforms.
- Experience supporting integrated marketing campaigns tied to event programs.
- Familiarity with email marketing platforms, social media event promotion, and event registration tools.
Benefits offered vary by contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, and affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.
Military connected talent encouraged to apply.
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.tadpgs.com/candidate-privacy/ or https://pdsdefense.com/candidate-privacy/
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Military connected talent encouraged to apply.
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.tadpgs.com/candidate-privacy/ or https://pdsdefense.com/candidate-privacy/
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance