Payroll Clerk – Direct Hire
Shift: Monday-Friday | 8:00 AM-5:00 PM
Salary: $40,000-$60,000
Join a growing team as a Payroll Clerk responsible for processing payroll, managing payroll tax reporting, and ensuring compliance with federal, state, and local regulations. This role is ideal for a highly organized professional with experience handling payroll tax filings, employee records, and payroll administration in a fast-paced office environment.Education Requirements
- High School Diploma or GED required
- Associate degree in Accounting, Finance, Business, or related field preferred
- Payroll certification or additional accounting coursework is a plus
- Proficiency in Microsoft Excel and payroll software required
Experience Requirements
- Minimum 2 years of payroll processing experience preferred
- Experience preparing and filing Form 941 and Form 940 tax returns required
- Knowledge of payroll laws, tax regulations, wage and hour compliance standards
- Experience with payroll tax reporting and payroll reconciliations
- Strong data entry, organizational, and problem-solving skills
- Ability to handle confidential employee and payroll information
- Multi-state payroll experience preferred
- Accounting or bookkeeping experience is a plus
Physical Capabilities
- Ability to sit and work at a computer for extended periods
- Frequent use of computers, calculators, and office equipment
- Ability to perform repetitive data entry tasks with a high level of accuracy
- Strong attention to detail while managing multiple deadlines
- Ability to work a full-time office schedule
Job Duties
- Process weekly, bi-weekly, or semi-monthly payroll accurately and on time
- Calculate wages, overtime, bonuses, deductions, garnishments, and benefit withholdings
- Prepare and file federal payroll tax forms, including Forms 941 and 940
- Reconcile payroll taxes and ensure timely payment of tax liabilities
- Maintain and update employee payroll records, direct deposits, and wage information
- Process new hires, terminations, pay adjustments, and employee status changes
- Verify timesheets and ensure proper approvals and coding
- Respond to employee payroll, tax, and benefits inquiries
- Assist with year-end payroll activities, including W-2 preparation and distribution
- Maintain compliance with federal, state, and local payroll regulations
Benefits vary by client and are confirmed at the time of offer. Examples may include:
- Medical, dental, and vision insurance
- Life insurance
- Disability insurance
- 401(k)
- Paid time off (PTO)