Spherion is seeking a dependable and organized Administrative Assistant / Office Support professional to provide day-to-day administrative assistance to accounting and operations staff. This support-level position is ideal for someone who is comfortable handling routine office tasks, maintaining accurate records, organizing documents, and following established procedures.
The successful candidate will be comfortable working with computers and standard office software and will be able to manage a variety of administrative responsibilities while maintaining accurate and organized records.
Responsibilities:
Perform filing, scanning, copying, and general document organization. Set up and maintain project and job folders, both physical and digital. Organize and maintain documents within Google Drive and other internal databases. Prepare routine field, service, and office paperwork. Perform data entry and maintain accurate records. Process incoming and outgoing mail and shipping. Order office supplies and maintain office inventory. Assist with COI (Certificates of Insurance) requests and tracking. Assist with lien waiver and project-document tracking. Provide basic Accounts Payable and bookkeeping support. Organize credit card receipts and supporting documentation. Provide administrative support for fleet and office-related needs. Prepare routine reports, spreadsheets, and other administrative documents. Assist accounting and operations staff with assigned administrative tasks. Enter and maintain transactions and records using QuickBooks and other software as needed. Perform other routine clerical and administrative duties as assigned.
Working hours: 8:00 AM - 4:30 PM
Skills:
Experience providing administrative support in a construction or project-based office. Familiarity with basic bookkeeping principles. Experience with Accounts Payable and Accounts Receivable. Familiarity with QuickBooks. Experience with Quantum or Payroll4Construction. Certified Payroll experience or knowledge. Experience preparing basic journal entries. Familiarity with Certificates of Insurance (COI), lien waivers, or project documentation. Experience maintaining digital files using Google Drive or similar cloud-based platforms. Previous experience supporting accounting, operations, or field-service teams.
Education:
Bachelors
Experience:
1-4 years
Qualifications:
Previous experience in an administrative, clerical, office support, or similar role. Comfortable using Microsoft Office, Microsoft Excel, Outlook, and standard computer applications. Ability to organize files, documents, and records accurately. Basic data entry and recordkeeping skills. Ability to follow established procedures and assigned workflows. Dependable, organized, and detail-oriented. Comfortable handling multiple routine administrative tasks throughout the workday. Professional written and verbal communication skills. Ability to work effectively with accounting and operations personnel. Ability to maintain confidentiality when handling financial and business documents.
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Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
key responsibilities
Perform filing, scanning, copying, and general document organization.Set up and maintain project and job folders, both physical and digital.Organize and maintain documents within Google Drive and other internal databases.Prepare routine field, service, and office paperwork.Perform data entry and maintain accurate records.Process incoming and outgoing mail and shipping.Order office supplies and maintain office inventory.Assist with COI (Certificates of Insurance) requests and tracking.Assist with lien waiver and project-document tracking.Provide basic Accounts Payable and bookkeeping support.Organize credit card receipts and supporting documentation.Provide administrative support for fleet and office-related needs.Prepare routine reports, spreadsheets, and other administrative documents.Assist accounting and operations staff with assigned administrative tasks.Enter and maintain transactions and records using QuickBooks and other software as needed.Perform other routine clerical and administrative duties as assigned.
experience 1-4 years
skills Experience providing administrative support in a construction or project-based office.Familiarity with basic bookkeeping principles.Experience with Accounts Payable and Accounts Receivable.Familiarity with QuickBooks.Experience with Quantum or Payroll4Construction.Certified Payroll experience or knowledge.Experience preparing basic journal entries.Familiarity with Certificates of Insurance (COI), lien waivers, or project documentation.Experience maintaining digital files using Google Drive or similar cloud-based platforms.Previous experience supporting accounting, operations, or field-service teams.
qualifications
Previous experience in an administrative, clerical, office support, or similar role.Comfortable using Microsoft Office, Microsoft Excel, Outlook, and standard computer applications.Ability to organize files, documents, and records accurately.Basic data entry and recordkeeping skills.Ability to follow established procedures and assigned workflows.Dependable, organized, and detail-oriented.Comfortable handling multiple routine administrative tasks throughout the workday.Professional written and verbal communication skills.Ability to work effectively with accounting and operations personnel.Ability to maintain confidentiality when handling financial and business documents.
education Bachelors