The Contract Administrator oversees the full lifecycle of commercial and government contracts, subcontracts, and vendor agreements. This role is responsible for contract review, setup, compliance, financial administration, and closeout while collaborating across Operations, Accounting, and Legal teams. Operating in a fast-paced environment, the ideal candidate ensures seamless contract execution, precise invoicing, and strict adherence to corporate guidelines and regulatory standards.
Responsibilities:
Contract Review & Execution: Analyze, review, and execute contract requirements, special provisions, and negotiation documentation from estimating through execution in compliance with corporate policies and applicable laws.
Contract Administration & Setup: Perform complete contract lifecycle activities???including system setup, change control management, closeout procedures, and routine correspondence???across internal departments.
Subcontractor & Vendor Management: Administer subcontract awards and modifications, oversee subcontractor invoice processing, report monthly accruals, and manage closeout packages in coordination with Project Managers.
Government Contracting & Compliance: Execute pre- and post-award contract administration, compliance reporting, and documentation specifically tailored to government contracting standards.
Invoicing & Financial Reporting: Prepare and submit accurate project invoices (including processing via Tungsten), manage contract-related financial tracking, and monitor multi-crew rental equipment usage.
Audits & Research: Conduct targeted research to support internal contract audits and track business unit contracting trends.
Working hours: 8:00 AM - 5:00 PM
Skills:
Advanced Subcontract Management: Expertise in coordinating complex subcontractor closeouts and monthly accrual reporting.
Multi-Department Coordination: Strong cross-functional collaboration skills with Accounting, Legal, and Field Operations.
Auditing & Trend Analysis: Ability to analyze contract data and metrics to support compliance audits and operational planning.
Negotiation & Communication: Excellent written and verbal communication skills for preparing negotiation memoranda and managing dispute resolution.
Education:
High School
Experience:
1-4 years
Qualifications:
Government Contracting Experience: Proven background in pre- and post-award government contract administration.
Regulatory & Legal Compliance: Strong foundational understanding of contract law, compliance standards, and regulatory frameworks.
Financial & Software Proficiency: High proficiency in Microsoft Office Suite (advanced MS Excel) and specialized contract management software.
E-Invoicing Systems: Hands-on experience processing vendor and project invoices through Tungsten or similar automated billing platforms.
Confidentiality & Accuracy: Demonstrated ability to handle, organize, and secure sensitive financial and legal information.
Physical & Operational Capability: Ability to stand, walk, file, and lift up to 25 lbs unaided in an office setting.
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
key responsibilities
Contract Review & Execution: Analyze, review, and execute contract requirements, special provisions, and negotiation documentation from estimating through execution in compliance with corporate policies and applicable laws.Contract Administration & Setup: Perform complete contract lifecycle activities???including system setup, change control management, closeout procedures, and routine correspondence???across internal departments.Subcontractor & Vendor Management: Administer subcontract awards and modifications, oversee subcontractor invoice processing, report monthly accruals, and manage closeout packages in coordination with Project Managers.Government Contracting & Compliance: Execute pre- and post-award contract administration, compliance reporting, and documentation specifically tailored to government contracting standards.Invoicing & Financial Reporting: Prepare and submit accurate project invoices (including processing via Tungsten), manage contract-related financial tracking, and monitor multi-crew rental equipment usage.Audits & Research: Conduct targeted research to support internal contract audits and track business unit contracting trends.
experience 1-4 years
skills Advanced Subcontract Management: Expertise in coordinating complex subcontractor closeouts and monthly accrual reporting.Multi-Department Coordination: Strong cross-functional collaboration skills with Accounting, Legal, and Field Operations.Auditing & Trend Analysis: Ability to analyze contract data and metrics to support compliance audits and operational planning.Negotiation & Communication: Excellent written and verbal communication skills for preparing negotiation memoranda and managing dispute resolution.
qualifications
Government Contracting Experience: Proven background in pre- and post-award government contract administration.Regulatory & Legal Compliance: Strong foundational understanding of contract law, compliance standards, and regulatory frameworks.Financial & Software Proficiency: High proficiency in Microsoft Office Suite (advanced MS Excel) and specialized contract management software.E-Invoicing Systems: Hands-on experience processing vendor and project invoices through Tungsten or similar automated billing platforms.Confidentiality & Accuracy: Demonstrated ability to handle, organize, and secure sensitive financial and legal information.Physical & Operational Capability: Ability to stand, walk, file, and lift up to 25 lbs unaided in an office setting.
education High School