We are looking for an efficient and service-oriented Office Services Coordinator to support daily front desk and workplace operations. This 6-month contract position, with opportunity to extend, is ideal for someone who enjoys being the first point of contact for visitors and employees while helping maintain an organized, welcoming office environment. The role is fully in-person and will provide administrative and office support across reception, mail handling, meeting coordination, and general workplace services. Success in this position requires attention to detail, strong communication, and the ability to manage routine tasks with care and consistency.
Responsibilities:
- Welcome guests and employees at the front desk, respond to incoming calls, and direct questions to the appropriate contacts.
- Organize visitor check-in activities and help ensure a smooth and attentive arrival experience for everyone entering the office.
- Schedule conference rooms and assist with setup and coordination for meetings and on-site events.
- Keep reception and shared office areas neat, presentable, and ready for daily use.
- Receive packages, sort incoming mail, and arrange courier or messenger support as needed.
- Provide day-to-day administrative assistance to the workplace experience team to help support office operations.
- Follow established processes and service standards to complete assigned tasks accurately and efficiently.
- Communicate clearly with employees, vendors, and visitors while supporting a positive workplace atmosphere
- High school diploma or equivalent and up to 2 years of related work experience.
- Prior experience in reception, office support, customer service, or administrative coordination is preferred.
- Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
- Strong verbal and written communication skills with a detail-oriented and approachable manner.
- Demonstrated ability to stay organized, manage routine tasks, and follow established procedures.
- Comfort interacting with a wide range of visitors, employees, and stakeholders throughout the day.
- Basic math skills with the ability to work with simple calculations such as percentages and markups.
