Description
We are looking for a bilingual Legal Administrative Assistant/Receptionist to support a busy law firm in Tampa, Florida. This contract to hire opportunity is ideal for someone who is organized, dependable, and comfortable handling a range of receptionist duties, administrative and billing-related tasks in a legal environment. The role requires strong accuracy, clear communication, and the ability to manage priorities effectively while supporting daily office operations.
Responsibilities:
Answer phones and greet clients
- Accurately enter and maintain data in firm systems and records to support day-to-day administrative operations.
- Process billing information and assist with invoice entry while helping ensure timely and accurate financial documentation.
- Communicate with vendors by phone and email to address invoice questions, follow up on outstanding items, and support routine account coordination.
- Provide administrative support to legal staff through document handling, record updates, and general office assistance as needed.
- Review information for completeness and accuracy before submission or entry to help reduce errors and maintain organized files.
- Use Microsoft Excel to track information, organize data, and support reporting or billing-related activities.
- Assist with additional clerical and operational tasks assigned by the team to help maintain an efficient office workflow.
Requirements
- At least 2 years of experience in an administrative support role, preferably within a legal or similar services setting.
- Hands-on experience with data entry and administrative record maintenance requiring strong attention to detail.
- Working knowledge of billing processes, including invoice entry and billing support activities.
- Ability to communicate effectively with vendors, internal staff, and other business contacts.
- Proficiency with Microsoft Excel and comfort working with office software and database systems.
- Strong organizational skills with the ability to manage multiple assignments and meet deadlines.
- High level of accuracy, discretion, and sound judgment in handling sensitive information.
THIS IS A FULLY IN OFFICE POSITION and MUST BE BILINGUAL IN ENGLISH AND SPANISH
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .