Our client, a full-service law firm, is seeking a Litigation Legal Administrative Assistant to support daily legal operations. This role is ideal for someone who can manage administrative priorities while maintaining accuracy in document preparation and case-related coordination. The position requires strong organizational skills, sound judgment, and the ability to work efficiently in a legal environment.
Role: Litigation Legal Administrative Assistant Location: Boston, MA Salary: $85,000 - $115,000 (depending on experience) + amazing benefits Schedule: Hybrid (4 days in, 1 day remote) after onboarding period
Responsibilities:
- Prepares and proofreads standard legal documents, such as pleadings, motions, and discovery requests.
- Ensures that legal documents are compliant with court rules and filed properly.
- Efficiently create, organize, and maintain client files.
- Conduct comprehensive research using various tools, including Westlaw, PACER, and different state court dockets.
- Act as a liaison with courts and various litigation-related vendors such as process servers and couriers.
- Assist attorneys in preparing for trial and hearing by organizing and summarizing relevant documents.
- Communicate with clients, witnesses, and other parties to gather information and answer questions.
- Prepares and assembles materials, documents, and exhibits for various court appearances, depositions and meetings.
- Receives and screens telephone calls responding to inquiries on a variety of matters such as case status and attorney scheduling.
- Handle general administrative duties, including organizing litigation binders, managing phone coverage, processing incoming mail, and overseeing the office calendar with case deadlines.
- Manages incoming mail and outgoing mail and properly files in case file and scans to office document management files.
- Manages attorney’s calendars including scheduling appointments and adding new appearances as received in the attorney’s mail.
- Organize and maintain case files, including physical and electronic files.
- Performs additional duties as requested.
Requirements:
- 5+ years of experience in litigation as a legal admin assistant, legal assistant or paralegal.
- Experience working with Massachusetts Courts.
- Experience preparing Rule 9A motion packages for filing in the Mass. Superior Courts
- Proficiency in MS Office Suite including Word, Excel, Outlook, and PowerPoint. Also Adobe Acrobat, Visio, Document Management Systems and comparison software.
- Notary public certification preferred.
- Exceptional organization, attention to detail and time management skills
- Comfortable balancing multiple projects.
- Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy. Efficiently follow written and verbal instructions. Maintain effective relationships with a diverse group of attorneys, clients, staff and outside contacts with discretion and strict confidentiality.
- Applicant must be a dependable team player who works collaboratively and cooperatively with others. Exhibits a positive, supportive attitude at all times. Ability to act independently and make decisions within the scope of the position’s responsibilities.