We are looking for an Accounts Payable Specialist to join a non-profit organization in New York, New York on a Long-term Contract basis. This position focuses on accurate payment processing, detailed financial review, and strong coordination with the finance team across day-to-day accounting activities. The ideal candidate brings solid accounts payable experience, strong Excel skills, and the ability to manage reporting, reconciliations, and invoice coding in a fast-moving environment.
Responsibilities:
- Oversee day-to-day accounts payable activities and partner closely with finance staff to ensure timely and accurate transaction processing.
- Review invoices, assign proper account coding, and process payments with a high level of precision and consistency.
- Generate financial and payroll-related reports, export data into Excel, and organize information for analysis, coding, and invoice application.
- Complete monthly allocations, prepare journal entries, and reconcile accounts to support accurate financial records.
- Examine invoices and payment details carefully, applying sound judgment to complex coding and expense review situations.
- Support credit card and expense processing by validating charges, confirming payment terms, and resolving discrepancies as needed.
- Track recurring monthly deadlines for allocations and payments, following up proactively to keep deliverables on schedule.
- Use financial platforms such as Financial Edge and AvidXchange, and assist with related accounting support tied to future system integration efforts.
- Provide backup support in adjacent accounting and administrative functions, including accounts receivable and other operational tasks when priorities shift.
- Previous experience in accounts payable, including responsibility for more complex processing and financial review tasks.
- Demonstrated ability to prepare reconciliations, allocations, journal entries, and financial reports accurately.
- Strong proficiency in Excel, including working with exported financial data for analysis, coding, and tracking.
- Experience with invoice coding, payment processing, ACH activity, and check run support.
- Familiarity with accounting and payment systems such as Financial Edge, AvidXchange, or similar platforms.
- High attention to detail with the ability to manage sensitive financial information and identify inconsistencies quickly.
- Ability to work effectively in a fast-paced setting with changing priorities and fluctuating workloads.
- Collaborative mindset and willingness to contribute across accounting or administrative functions as business needs evolve.