We are looking for a detail-focused Accounts Payable Clerk to join the finance team in New York, New York. In this role, you will oversee daily payables activity, support accurate vendor payments, and help maintain reliable financial records in a fast-moving environment. This position is well suited for someone who can manage competing priorities, communicate effectively across departments, and ensure each transaction is handled with precision and discretion.
Responsibilities:
- Oversee the complete invoice lifecycle, including intake, review, account coding, entry, and reconciliation to support accurate payment processing.
- Work closely with internal teams to address invoice questions, secure approvals, and resolve payment-related issues without delay.
- Verify billing documents against purchase orders, agreements, and supporting records to confirm accuracy and proper authorization before processing.
- Set up new supplier profiles and maintain vendor information within the accounting system, ensuring records remain current and compliant.
- Manage invoice routing through automated approval tools and monitor progress to keep transactions moving efficiently.
- Prepare and issue vendor payments through approved methods according to company policy and established payment timelines.
- Investigate and resolve discrepancies involving invoices, credits, vendor statements, returned payments, and related account activity.
- Reconcile vendor statements on a regular basis, clear outstanding items, and apply credit memos appropriately to open balances.
- Support month-end, quarter-end, and year-end accounts payable close activities while assisting with audits, reporting requests, and special finance projects.
- Maintain organized accounts payable documentation and safeguard confidential financial and vendor information in accordance with record-retention standards.
- 3-5 years of experience in accounts payable or a closely related accounting function, ideally within a high-volume processing environment.
- Background handling large invoice volumes with a strong commitment to accuracy, timeliness, and thorough follow-up.
- Bachelor’s degree in Accounting, Finance, Business, or a related discipline preferred; comparable practical experience may be considered.
- Familiarity with JD Edwards or a similar ERP platform, along with exposure to automated invoice workflow systems.
- Strong proficiency in data entry, Microsoft Office applications, and day-to-day financial systems usage.
- Demonstrated ability to identify discrepancies, research issues, and bring transactions to resolution efficiently.
- Effective organizational, time-management, written, and verbal communication skills for working with vendors and internal partners.
- Ability to manage confidential information carefully while working independently and contributing positively within a collaborative team setting.