We are looking for an Accounts Payable Clerk to support day-to-day financial operations for a professional services firm in Sacramento, California. This position is centered on processing payables accurately, maintaining dependable financial records, and helping ensure smooth coordination between internal teams and external vendors. The ideal candidate brings strong accounting fundamentals, careful attention to detail, and the ability to manage multiple priorities in an on-site office environment.
For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832.
Responsibilities:
- Examine incoming invoices to confirm billing details, account allocation, and required approvals before payment is issued.
- Record invoices, disbursements, and related transaction data accurately within the firm’s accounting platform.
- Maintain vendor profiles and assist with onboarding new suppliers while keeping documentation complete and current.
- Apply expenses to the appropriate general ledger accounts, departments, or client-related matters with a high degree of accuracy.
- Reconcile accounts payable activity, investigate variances, and address outstanding issues in a timely manner.
- Process check activity and ensure deposit information is entered correctly in banking and accounting systems.
- Produce accounts payable reports and supporting financial documentation for internal review and audit readiness.
- Organize payment records and accounting files to support compliance with firm standards and regulatory expectations.
- Communicate with staff members and vendors to resolve questions involving invoices, payment status, or account discrepancies.
- Experience handling accounts payable functions such as invoice review, coding, and payment processing.
- Working knowledge of accounting systems such as QuickBooks, Aderant, Tabs, Coyote, or similar financial software.
- Solid understanding of core accounting concepts, including debits, credits, and general ledger coding.
- Strong accuracy in data entry and financial record maintenance with close attention to detail.
- Ability to prioritize deadlines and manage multiple tasks effectively in a fast-paced setting.
- Clear written and verbal communication skills for working with vendors and internal teams.
- Proven ability to identify discrepancies, research issues, and resolve them with minimal supervision.
- High level of discretion when working with confidential financial and business information.