We are looking for a highly organized Accounting Specialist - Receiving Clerk to join a premier hospitality property in San Antonio, Texas. This contract opportunity with permanent potential is ideal for someone who thrives in a busy hotel setting and brings a strong background in receiving, inventory control, and accounting support. In this role, you will help maintain accurate documentation, support product flow across departments, and ensure supplies are received, stored, and tracked with precision.
Responsibilities:
- Accept incoming shipments, compare deliveries to purchase orders and invoices, and confirm that quantities and items received are correct.
- Examine goods for quality and condition before releasing them into inventory or departmental use.
- Move received materials to the proper storage locations while keeping stock areas orderly and accessible.
- Rotate inventory using first-in, first-out practices to reduce waste and maintain product integrity, including perishables.
- Review inventory levels regularly and alert management when replenishment is needed to avoid supply disruptions.
- Prepare, file, and distribute receiving records such as packing slips, bills of lading, invoices, and receiving reports with accuracy.
- Partner with accounting and purchasing teams to resolve shortages, backorders, price variances, chargebacks, and vendor-related concerns.
- Fulfill approved internal requests for materials and deliver supplies to hotel departments in a timely manner.
- Participate in cycle counts and inventory audits to support accurate reconciliation and reporting.
- Follow established safety, security, and storage procedures while supporting daily shipping and receiving operations.
- High school diploma or equivalent required.
- At least 3 years of experience in receiving, inventory control, warehouse support, purchasing, logistics, or a related accounting function.
- Working knowledge of shipping and receiving documentation, including purchase orders, packing slips, packing lists, and bills of lading.
- Experience with inventory tracking, account reconciliation, billing support, accounts payable, or accounts receivable processes.
- Proficiency with Microsoft Excel, including basic formulas, and comfort using ERP or inventory platforms such as PeopleSoft or BirchStreet Systems.
- Strong attention to detail with the ability to maintain accurate records and identify discrepancies quickly.
- Ability to manage priorities independently in a fast-paced hospitality, food service, warehouse, or distribution environment.
- Effective communication and customer service skills when coordinating with vendors, accounting staff, and internal departments.