The Accounting Manager will also supervise accounting and payroll staff, maintain fiscal procedures, and provide leadership for the Fiscal Department in the Director’s absence. The ideal candidate has a strong accounting background, experience in a nonprofit environment, excellent analytical skills, and the ability to manage multiple priorities while ensuring accuracy and accountability across financial operations.
- Review accounts payable, accounts receivable, cash receipts, and general ledger entries for accuracy prior to posting.
- Post invoices, process accounting batches, and review supporting documentation.
- Oversee billing processes to ensure invoices are prepared accurately and issued in a timely manner.
- Review billing transactions and supporting documentation for accuracy, completeness, and compliance with established procedures.
- Monitor accounts receivable and follow up on outstanding balances, discrepancies, and billing issues as needed.
- Reconcile billing records to accounts receivable and general ledger accounts, investigating and resolving variances.
- Ensure billing adjustments, credits, and corrections are properly documented and recorded.
- Coordinate with internal departments and external parties to resolve billing discrepancies and respond to inquiries.
- Perform general ledger audits and analyses, review journal entries, and make adjustments as needed.
- Assist in preparing monthly financial statements and reports for the Board.
- Prepare and complete bank reconciliations, including reconciliation of check registers and general ledger accounts.
- Audit petty cash transactions and oversee replenishment procedures.
- Audit and reconcile quarterly payroll tax reports and year-end W-2 forms and reports, coordinating revisions with the payroll service provider as needed.
- Ensure required reports to external entities are completed and submitted accurately and on time.
- Assist with special accounting projects and other financial initiatives as needed.
- Coordinate with the independent auditing firm during the annual audit, prepare general ledger audit workpapers, and provide requested schedules and documentation.
- Assist with audit inquiries and ensure accounting records are properly supported and maintained.
- Support compliance with applicable accounting standards, regulatory requirements, and internal financial controls.
- Assist with financial reporting and documentation requirements related to grants, funding sources, and other nonprofit financial activities, as applicable.
- Perform regular accounting software backups, updates, and maintenance.
- Support consistent accounting practices, internal controls, and accurate financial recordkeeping.
- Assist with recruiting and hiring accounting and payroll personnel in collaboration with the Administration and Finance Director.
- Train, supervise, and support the development of the Accountant and Payroll/Assistant Accountant.
- Conduct performance reviews, regular supervisory meetings, and employee check-ins, addressing performance or disciplinary matters as necessary.
- Oversee Fiscal Department operations in the absence of the Administration and Finance Director.
- Make weekly bank deposits when the Senior Accountant is unavailable.
Salary range $70-75k + benefits and bonus potential!
- Bachelor’s degree in Accounting, Finance, or a related field preferred.
- Several years of progressive accounting experience, including general ledger accounting, financial reporting, reconciliations, billing, and audit preparation.
- Experience working in a nonprofit organization strongly preferred.
- Knowledge of nonprofit accounting principles, including fund accounting, restricted and unrestricted funds, and grant-related financial reporting, preferred.
- Familiarity with nonprofit financial reporting requirements and compliance with applicable funding and regulatory guidelines.
- Previous supervisory or team leadership experience preferred.
- Strong knowledge of accounting principles, internal controls, and financial reporting practices.
- Experience with accounts receivable, billing processes, payroll tax reporting, and year-end payroll procedures preferred.
Please send resumes to Chelsea Halon - chelsea.halon@roberthalf com