Accounting Administrative Assistant The Accounting Administrative Assistant in Saraland, Alabama, plays a vital role in supporting both the accounting and finance departments by handling interdepartmental and customer communications related to accounts receivable. This position assists with customer deduction resolution, processing payments, and administrative tasks to ensure smooth financial operations. Job Responsibilities: - Process customer payments via credit card, check, ACH, or online portals. - Enter payment data and update customer account notes accordingly. - Handle all daily outgoing invoices to customers. - Create, format, and issue miscellaneous bills accurately. - Ensure all correspondence, packages, and shipments reach the correct departments or individuals safely and on time. - Collaborate with multiple departments to ensure the accuracy of payment applications and outstanding receivables. - Research customer deductions and provide necessary documentation to credit and claims departments. - Review AR aging weekly and guide collectors on high-priority accounts. - Work with credit, claims, and pricing departments to improve processes and minimize deductions. - Maintain customer and government portal information, ensuring timely processing of paperwork. - Support pricing changes when needed. - Create and maintain electronic and physical filing systems. - Review financial information with utmost confidentiality. - Participate in projects like emailing invoices and customer portal maintenance. Qualifications: - Ability to work independently and as part of a team. - Strong written and verbal communication skills. - Experience in data entry (preferred). - Well-organized with sharp attention to detail. - Excellent problem-solving skills. - Proficiency with PC and spreadsheet preparation. - Knowledge of MS Office applications. - Good judgment, professionalism, and positive attitude. - Experience with AS400 is helpful. - Ability to sit or stand for extended periods and lift up to 25 pounds. Compensation and Benefits: - Pay Rate: $15.50 per hour - Schedule: Monday-Friday, 8:00 AM to 5:00 PM - After meeting the qualification requirements, employees are offered through Landrum: Health, Dental, and Vision Insurance and a matching 401k. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Landrum and its affiliates and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.landruminc.com/privacy-policy. Landrum Workforce Solutions does not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, marital status, pregnancy, genetic information, or any other characteristic protected by law. It is our intention that all qualified applicants are given equal opportunity and that employment decisions are based on job-related factors.