Kforce has a client that is seeking an Executive Administrative Assistant Advanced in Jersey City, NJ.
Duties Include:
- Act as a trusted partner to supported executives by anticipating needs, understanding business priorities, and recommending sequencing/trade-offs to protect executive time
- Manage and screen incoming interactions on behalf of executives, serving as a professional liaison with employees, clients, senior leaders, and external stakeholders
- Own highly complex calendars and domestic/international travel, proactively resolving conflicts, adjusting plans, and ensuring leaders are prepared for each engagement
- Lead end-to-end planning and execution for market visits, leadership meetings, Town Halls, client engagements, and other high-visibility events
- Serve as a central coordination point across the executive organization, partnering with business management, communications, finance, and other stakeholders to maintain alignment and follow-through
- Draft, edit, and coordinate internal/external communications, presentations, briefing materials, reports, and executive-ready documents
- Manage meeting preparation and follow-up, including agendas, materials, stakeholder input, action items, and deliverables
- Provide hands-on onsite support (especially in smaller offices), including visitor/phone coverage, new-hire integration, facilities coordination, mail/package handling, and conference-room/pantry support
- Support local office logistics and events, including ordering/stocking supplies, food orders, room setup/takedown, and greeting/escorting clients and guests
- Prepare and process expense reports, interpret requirements, resolve complex exceptions, and promote adherence to firm policies and controls
- At least five years of experience providing executive-level administrative support in a fast-paced professional environment
- Demonstrated success managing highly complex calendars, international travel, senior-level engagements, and competing priorities with limited direction
- Exceptional judgment and discretion, with the ability to navigate ambiguity, recognize risk, and make timely decisions in sensitive situations
- Excellent written and verbal communication skills, executive presence, and the ability to build trusted relationships across all levels of an organization
- Strong organizational, project coordination, and problem-solving skills, with consistent attention to detail and follow-through
- Advanced proficiency with Microsoft 365 and the ability to learn and apply new technologies and approved firm tools
- Demonstrated proficiency using approved artificial intelligence and large language model tools to synthesize information, draft and refine communications, prepare meeting materials, organize priorities, and streamline recurring work, while verifying outputs and complying with confidentiality, data privacy, and firm policies
- Ability to provide informal leadership, mentor administrative colleagues, and promote effective collaboration and continuity of support
Preferred qualifications, capabilities and skills:
- Experience supporting senior leaders in financial services, a client-facing environment, or another highly regulated industry
- Extensive experience coordinating international travel across multiple countries and cultures
- Experience coordinating large-scale events, market visits, Town Halls, or complex client engagements
- Experience preparing executive communications, presentations, reporting, scorecards, or briefing materials
- Experience partnering with business management, communications, finance, or other senior stakeholder groups
The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.
Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.
This job is not eligible for bonuses, incentives or commissions.
Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
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