Essential Job Duties and Responsibilities:
At International SOS, we are in the business of protecting and saving lives. For 40 years, we have delivered customised security risk management, health, and wellbeing solutions to organisations worldwide. With a presence in 90 countries and a team of nearly 13,000 experts, we provide 24/7 support to help organisations fulfil their Duty of Care responsibilities.
Now, we’re looking for talented individuals to join our team and make a difference.
The Beneficiary Support Center (BSC) Team Leader is responsible for the day-to-day leadership and development of Beneficiary Support Center Customer Service staff to ensure optimal beneficiary & provider service for both phone and non-phone work driving a consistent customer centric experience. Front line staff are the first point of contact for the client, providing a full range of operational support to those seeking access to the TRICARE Overseas Program (TOP), responding to inbound calls or contacts from our beneficiaries & providers based around the world, either current or former members of the US military and their families, who want to access medical services.
Key Responsibilities
- Supervises the allocation of work for the team, ensuring that resources are allocated to calls or case activity to ensure that services are delivered within the contracted timeframes.
- Coaching, supporting and developing members of the team to ensure there is a collaborative, team culture that is focussed on delivering the right service standards.
- Leading the performance of a team of direct reports, ensuring that performance is supervised appropriately in terms of productivity and behaviours.
- Responsible for ensuring all service standards / KPI’s are met and ensures the team is following the correct procedures and processes at all times.
- Provides quality feedback to CSE’s to maintain and improve the quality-of-service delivery, including listening and reviewing calls and reviewing cases.
- Apply critical and creative thinking strategies to find productive solutions to issues
- Ensures that the Beneficiary Supervisor, Manager and Head of Service Delivery leadership are regularly briefed on performance issues impacting the team.
- Executes the responsibilities and schedule of an on-call and on-duty leader in accordance with the direction provided by the Supervisor, Manager or Head of service delivery.
- Acts as a first point of escalation for complex issues within the team.
- Participate in ad-hoc projects, taking the lead where appropriate.
- Supports the management team in meeting and exceeding stated objectives.
- Maintains confidentiality of all patient and/or client information. Both International SOS and
- HIPAA/PII guidelines and regulations will be followed.
- Provides clear case direction to Team Leaders and serves as a technical expert on systems related issues.
- Clearly understands and enforces the appropriate escalation protocol by quickly delegating, directing or escalating any and all concerns.
- Ensures the team recruits the right resources to ensure service levels are maintained and in line with the required standards.
- Assists with and directly manages the administrative aspects of having a team of Customer Service Executive
Description:
Required Skills and Knowledge
- Displays maturity and strong leadership traits, ability to lead teams
- Familiar with CRM usage and managing call center agents.
- Takes initiative, demonstrates responsibility.
- Customer service orientation and a team player.
- Proactively identifies and acts on potential problems and / or difficulties.
- Demonstrates effective problem solving skills and lateral thinking.
- Ability to work under pressure, multi-task, and prioritize in a timely and effective manner.
- Ability to listen, write and speak effectively.
- IT literate and conversant with contemporary computer software.
Required Competencies
- Leadership o Leads by example and is a role model to others. Helps self and others to focus on what really matters. o Uses own influence to guide individuals and groups towards achieving their goals. o Delegates appropriately within the team, playing to the strengths of individuals
- Customer Focus o Anticipates and identifies customer requirements, providing extra value added services to exceed their expectations. o Supports and encourages others to deliver superior services across the organization. Provides the tools and information to make this happen o Measures and evaluates services levels using a variety of approaches
- Communication Skills o Influences audiences effectively in challenging and/or adversarial situations o Simplifies, condenses and communicates ideas and concepts from many sources o Keeps people well informed of key issues impacting the business
- Problem Solving o Converts original ideas and creative approaches into practical solutions. o Quick and resourceful in mastering facts, information and knowledge to help others solve business problems o Motivates others to adopt diverse problem solving techniques and processes
- Drive for Results o Concentrate on value adding business opportunities and focuses employee efforts on them o Exercise leadership in making things happen by being directive and action oriented o Shows personal accountability and holds others accountable for achieving results
- Business Focus o Understands the business issues impacting the organization and the industry o Makes decisions that are fiscally responsible and meet the business goals o Is creditable and can facilitate client meetings
- Teamwork and Collaboration o Maintains the focus of the team on their goals, builds a collaborative work ethic o Clarifies and maintains team roles, providing opportunities for all team members to play to their strengths o Removes roadblocks for others
- Developing and Coaching o Helps others learn how to structure and solve problems related to their work and relationships with others o Provides instructions and explains by positive modelling in order to help others develop skills o Provide feedback on yearly Performance Appraisal and develops talent appropriately o Ability to write and deliver a Staff Training and Development Plan with oversight from the management team
Required Work Experience
- Worked in a call center environment. – Call handling, transfers, inbound and outbound
- Understand call and email etiquette.
- Worked in health insurance, medical or any related business.
- Exposed to administrative work like claims processing, enrollments, billing etc.
- Experience with SAP or Salesforce is a plus
- Led and mentored a team of Customer Services Executives
Required Qualifications
- College Graduate Preferred
- Preferred Degree in: International Business, Language, Liberal Arts, Business Management
- This position does require someone who can obtain and maintain the appropriate level of tiered investigation access for a position of Trust after being offered a position. International SOS will facilitate.
Required Languages
- Ability to read, write and speak English
- Fluency or proficiency in any other language is advantageous but not a requirement
Travel / Rotation Requirements
- Occasional domestic and or international travel may be required
