Job Description
- Coordinate phone, virtual, and onsite interviews across multiple calendars, locations, and time zones.
- Communicate interview details, scheduling updates, and next steps to candidates and hiring teams in a timely and professional manner.
- Support job posting activities and help ensure requisition and candidate information is accurate and up to date in the applicant tracking system.
- Assist recruiters with candidate correspondence, offer documentation, interview materials, and other recruiting-related activities.
- Support pre-employment processes in partnership with internal teams and external vendors.
- Monitor recruiting activities and follow up on outstanding items to help keep candidates moving through the hiring process.
- Maintain accurate and confidential recruiting records, reports, and documentation.
- Provide a welcoming and best-in-class experience for candidates throughout the interview and hiring process.
- Partner with recruiters, hiring managers, Human Resources, and other teams to resolve scheduling or process-related questions.
- Support recruiting events, hiring initiatives, and Talent Acquisition projects as needed.
- Identify opportunities to improve coordination processes, communication, and the overall candidate experience.
Skills and Requirements
- High school diploma or equivalent required; associate or bachelor’s degree in Human Resources, Business, or a related field preferred.
- 1–2 years of experience in recruiting coordination, Human Resources, administrative support, customer service, or a related role preferred.
- Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
- Strong written and verbal communication skills.
- High attention to detail and commitment to accuracy.
- Ability to provide responsive and professional support to candidates, hiring managers, and internal partners.
- Ability to handle confidential and sensitive information appropriately.
- Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
- Experience with an applicant tracking system or scheduling platform preferred.
- Ability to work effectively in a fast-paced, team-oriented environment.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.