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• Accounts Payable Analyst
About Graham Windham Graham Windham has pioneered programs for New York City’s children, families and communities since 1806. With an annual operating budget of $55 million – of which close to 90% goes directly toward programs – we provide youth and family programs at 11 community-based sites in Harlem, Brooklyn, and the Bronx. Services include family foster care, adoption, foster care prevention through family strengthening, mental and behavioral health, parenting supports, afterschool, and youth development. Graham Windham employs approximately 450 full-time and 200 part-time/on-call staff and manages over 1,500 volunteers and supporters who come to together to help 5,000 young New Yorkers and their families thrive each year.
Position Overview:
The Accounts Payable Analyst will ensure that all invoices are paid in a timely manner. Provide quick and accurate work in processing of invoices. Under the guidance of the Assistant Comptroller, process accounts and incoming payments in compliance with financial policies and procedures. Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data. Partner with the Accounts Payable Clerk to investigate discrepancies, if any, by reconciling vendor accounts. Collaborate with the program and administrative team to facilitate payment of invoices due by sending bill reminders and contacting clients. Ensure appropriate documentations and required approvals are submitted for all consultant contracts i.e. W9 to process payments. Oversee processing of the 1199 Funds monthly invoices, ensuring payments are remitted via the employer services portal.
Program Specific Responsibilities:
- Responsible for inputting invoices in MIP as directed and verify that all signatures are complete and amounts accurately calculated.
- Responsible for filing and retrieving vouchers, check requests, journal entries, payroll entries, cash receipts and any of the vendor’s records.
- Responsible for retrieving all Accounts Payable and PR records requested by the auditors and provide assistance in sorting, stuffing and mailing out Account Payable, Foster care and Staff payroll checks.
- Assist in internal audits.
- Responsible for coordinating and moving the previous year records into storage.
- Aid in sorting & distributing the department mail.
- Order office supplies.
- Shredding documents periodically.
- Special Projects as assigned by Supervisor or other senior administrators.
Agency Wide Duties & Responsibilities:
- Supports the mission of Graham-Windham and willingly complies with the agencies policies and procedures.
- Must advance the agency’s pillars.
- Has a responsibility to work collaboratively and responsively with the agency’s programs, administrative and executive bodies, and promote positive, ethical organizational culture and exhibit effective resistance to negative norms. Must maintain a positive and engaged professional demeanor.
Qualifications:
- Minimum 3 years related experience and high school diploma, or a satisfactory equivalent of education and/or experience.
- Need to have computer knowledge (Microsoft Excel & Word), good written and verbal communication skills.
- Preferable to be familiar with computerized accounting systems such as Micro Information Products.
- Understand expense accounts and cost centers.
- Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)
Competencies & Traits:
- Ability to perform quantitative/mathematical analysis.
- Excellent organizational and analytical skills.
- Punctual & Reliable
- Extremely detail-oriented with a sense of urgency
- Must maintain a positive and engaged professional demeanor
- The ability to establish strong working relationships and work well with individuals across the agency.
Position Type Full Time Salary/Compensation Commensurate with experience Location Based in our Brooklyn Heights Office (One Pierrepont Plaza – Brooklyn, NY 11210)
Graham is an equal opportunity employer. All qualified applicants are invited to apply. Graham offers eligible employees a comprehensive benefit package including medical, dental & vision coverage, PTO and holiday pay, retirement plans (defined contribution pension and 403 (b) thrift), and more.
Full or Part Time Full-Time Salary Commensurate with experience Location One Pierrepont Plaza, Brooklyn
Disclaimer:
Job descriptions and specifications are not intended and should not be construed to be an exhaustive list of all responsibilities, skills or working conditions associated with a job. They are intended to be an accurate reflection of the principal requirements of the position EOE
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The new help desk technicican is a team player who be responsible for helping to manage Graham Windham’s IT operations and network infrastructure.
- Responsible for helping to managing the day-to-day operations of network infrastructure, including configuring, diagnosing, repairing, upgrading, and optimizing all computer systems, equipment and services.
- Ensures that all help desk requests responded to and handled in a timely manner
- Provide technical assistance and customer support related to computer systems, hardware, and software.
- Create and maintain network users/permissions.
- Provide staff with technical training where required.
- Assist with the research, implementation and deployment of current/future software and hardware projects.
- Troubleshoot network performance issues, as well as analyze and resolve wireless local area networks (WLAN) hardware/software problems in a timely and accurate fashion,
- Ensures asset tracking for IT related equipment is accurately maintained
- Install and configure computer network equipment.
- Travel will be required for on-site hardware and software maintenance
- Occasional evenings and weekends and over-time may be required to meet deadlines.
Minimum Requirements
- Bachelor’s Degree in Computer Science or Four years of applicable experience and/or equivalent experience
- Experience with enterprise-level LAN, WAN, and WLAN engineering, design, and implementation
- Proven experience with network capacity planning, network security principles, and general network management best practice
- Managing a Windows network environment and Active Directory
- Strong knowledge of network management and analysis tools
- Knowledge with Azure/Office 365 hybrid environment is a plus
- Lifting and transporting of moderately heavy objects, such as computers, printers and peripherals
Competencies.
- Ability to quickly learn technologies and products using documentation and internet resources.
- Good written and oral communication skills; good interpersonal skills
- Self-motivated and directed, with keen attention to detail
- Proven analytical and problem-solving abilities
- Experience working in a team-oriented, collaborative environment.
Full-Time Position; Salary commensurate with experience and qualifications. Graham Windham offers eligible employees a comprehensive benefit package including medical, dental, and vision coverage, paid time off, holiday pay, retirement savings plan, and much more.
Full or Part Time Full-Time Salary Commensurate with experience Location One Pierrepont Plaza, Brooklyn
Disclaimer:
Job descriptions and specifications are not intended and should not be construed to be an exhaustive list of all responsibilities, skills or working conditions associated with a job. They are intended to be an accurate reflection of the principal requirements of the position EOE