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- About Graham Windham In full partnership with families & communities, Graham Windham strives to make a life-altering difference to children, youth and families affected by abuse, neglect and delinquency by providing each child we serve with a strong foundation for life: a safe, loving, permanent family and the opportunity and preparation to thrive in school and in the world. With over 400 full-time, part-time and on call employees serving children and families in multiple programs throughout Manhattan, the Bronx, Brooklyn and Harlem, Graham Windham provides an exciting & enriching work experience.
Graham Windham is one of the first organizations in the New York City to implement Solution – Based Casework. Solution – Based casework helps children and families to be the solution to the seemingly insurmountable problems in their lives, from generational cycles of poverty, abuse, and neglect to unemployment, domestic violence, and severe health problems. By recognizing and reinforcing their innate strengths and ability to cope, we at Graham Windham empower them to take the lead in making change in their lives. About the Program At Graham Windham our Family Foster Care programs help children to get back to their families, adopted into a new family or connected to someone who is willing to be an anchor for children, throughout their childhood and into adulthood. To help us do that, we have hundreds of loving & highly qualified foster parents primarily in Brooklyn, Manhattan, the Bronx and Westchester County- who serve as our foster children's substitute family.
About the Position Graham Windham's Family Foster Care program seeks a temporary Administrative Secretary to primarily support the program’s administrative requirements. This role is pivotal to the program; this staff member will efficiently attend to a range of responsibilities, will look for and implement efficiencies, and will initiate new tasks and functions as needed.
Duties
& Responsibilities (but not limited to):
- Coordinate administrative clerical and inter-departmental communications.
- Maintain the clerical components of the Department, with regard to the log books, typing, filing correspondence, and reports for the Permanency Planning Department. Complete necessary documentation and data collection in a timely manner.
- Prepare and read materials for the Department. This includes, but is not limited to, the typing of administrative correspondence, management reports, and data summaries.
- Process all mail for the department, handling correspondence, taking phone messages.
- Greeting the public and directing them to the proper areas of service.
- Manage program’s office calendar and track staff schedules. Manage check requests for program events.
- Follows up with repairs when necessary, ordering supplies and performing any day-to-day activities that are critical to effective department functioning.
- Manage petty cash.
- Support program staff by making contacts with employees and external contacts relevant to the objectives of the department.
- Complete other tasks as assigned by the Program Director, and facilitates; Other projects as assigned.
Required
Qualifications:
Requires High School Diploma or equivalent, Bachelor’s Degree preferred; Min. 1 year experience/vocational training or a combination of both is required; The ability to type 55 wpm (accurately); Time management and organizational skills; Computer literate, familiarity with use of computers and software systems including Connections, spreadsheets, database, word processing, internet, e-mail and other systems; Knowledge of records management procedures; Excellent verbal and written communication skills; Ability to work with diverse populations; Personable and Team oriented; Independent thinker; Quantitative/mathematical ability (addition, subtraction, multiplication, division, standard measurements).
Temporary Position; Remote and in office required
EOE
