Administrative Assistant 3 - IT - C99401
Location:
Cheney
FLSA Status:
Non-Exempt
Work Schedule:
Monday - Friday, 8:00 a.m. - 5:00 p.m.
Term of Appointment:
12 Months
Job Summary:
We are currently seeking skilled and team-oriented applicants for the following position: Information Technology Administrative Assistant 3. This positing performs administrative assistant duties and operational tasks in support of the Department of Information Technology under the supervision of the AVP/CIO. This position provides administrative, financial, and operational support for Eastern Washington University's Information Technology Division. The salary for this position is $48,996 - $64,128. Where the hired candidate will begin within this range is dependent on education, experience, and skills.
Required Qualifications:
- Any combination of four (4) years of education or experience in clerical, office or administrative work, or business administration, public administration or a closely related field.
- Knowledge of administrative procedures, office practices, correspondence preparation, general accounting practices, travel processes, detailed event planning, and basic task management practices.
- Ability to communicate using strong, effective and coherent verbal and written skills and recommend solutions to issues.
- Proficient computer skills in Microsoft Office products (Word, Excel, PowerPoint), SharePoint, electronic calendar system including resource room management, and other office software adopted by department.
- Ability to plan and prioritize office operations within a busy, multi-tasking environment.
- Ability to exercise sound judgement, discretion and confidentiality.
Preferred Qualifications:
- Experience in higher education, or state government, and basic knowledge of state laws, rules and policies.
- Experience with Ellucian Banner Finance.
Proposed Job Duties & Responsibilities Financial Operations and Budget Monitoring: (50%)
- Processes departmental chargebacks using a variety of methods as appropriate.
- Review and process monthly bills for IT.
- Track and process licensing/subscription renewals (monthly).
- Review and analyze invoices for discrepancies and unexpected increases and elevate to supervisor for review.
- Assists with departmental budget development, journaling, reconciliation, forecasting, monitoring and reporting.
Administrative Tasks and Processing: (30%)
- Establishes and maintains manual and electronic files, and ongoing process improvements.
- Inputs and submit travel requests for IT staff ensuring University and State policies are followed.
- Maintain records of IT licenses, subscriptions, leases, services, and other assigned technology resources.
- Coordinate Committee and departmental meetings.
- Support the review, routing, and processing of contracts, agreements, purchasing documents, and related records.
- Provide in-person reception and administrative support.
Preparation of Reports, Surveys, and Communication Materials: (15%)
- Assists with surveys and the preparation of reports by gathering and computing numerical information.
- Review reports for clarity and accuracy.
- Completes and/or prepares a variety of reports.
Special Projects and Assignments: (5%)
- Coordinates special, assigned projects within the department including event planning, detailed logistical support, and implementation support.
- Other duties as assigned.
To apply, visit https://apptrkr.com/9872295 je-f004ea3267b2426c9712917ce2cbb6ac