Job Title: Shipping and Receiving CoordinatorJob DescriptionWe are seeking a detail-oriented Shipping Coordinator to support day-to-day shipping, logistics, invoicing, and administrative operations. This position is responsible for coordinating outbound shipments, reviewing production information for accuracy, preparing shipping documentation, scheduling freight pickups, processing invoices, and maintaining accurate shipping and production records. The ideal candidate is highly organized, comfortable working across multiple software systems, and able to manage detailed shipping transactions in a fast-paced environment.
Responsibilities
- Review production tally sheets and verify information for accuracy within the appropriate software systems.
- Select and process items for shipment.
- Complete invoicing following shipment.
- Create and print labels for outgoing skids and shipments.
- Prepare Bills of Lading and other required shipping documentation.
- Prepare customer certificates and related documentation when required.
- Schedule freight pickups with transportation providers by phone or online.
- Maintain an accurate shipping log using Microsoft Excel.
- Record and maintain daily production reports.
- Prepare monthly sales reports by customer and sales representative.
- Maintain organized shipping, production, and administrative files.
- Ensure shipping and invoicing information is entered accurately and on time.
Essential Skills
- Strong administrative and data-entry skills.
- Excellent attention to detail and accuracy.
- Ability to work with multiple software systems throughout the shipping process.
- Working knowledge of Microsoft Excel and Microsoft Word.
- Strong organizational and recordkeeping abilities.
- Ability to coordinate effectively with freight and transportation providers.
Additional Skills & Qualifications
- Previous experience in shipping, logistics, distribution, warehousing, or manufacturing.
- Experience preparing Bills of Lading and coordinating freight shipments.
- Previous exposure to shipping, invoicing, labeling, or ERP software.
- Experience maintaining shipping logs, production reports, or similar operational records.
Work EnvironmentThis position is on-site with a flexible start time, and the office closes at 4pm. Employees have the option to start later if they prefer, though this may result in less than 40 hours per week, which is acceptable as long as the work is completed. The organization offers a long-term opportunity within a family-owned environment known for its amazing employee tenure. Job Type & LocationThis is a Contract to Hire position based out of West Springfield, MA. Pay and BenefitsThe pay range for this position is $22.00 - $24.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of West Springfield, MA. Application DeadlineThis position is anticipated to close on Nov 23, 2026. Workplace TypeThis is a fully onsite position in West Springfield,MA.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
