This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7621331
Location(s): District Administration Offices
**Job Title:**Administrative Assistant
Department: Teaching and Learning/Communications
Purpose Statement:
The Administrative Assistant provides complex and confidential administrative and program support to the Executive Director of Teaching and Learning, Chief Communications Officer, and their departments. The position coordinates projects, schedules, records, budgets, communications, and department activities to support timely, accurate, and efficient operations.
Essential Functions:
- Provides complex and confidential administrative support, including managing calendars, scheduling meetings and travel, preparing correspondence, responding to inquiries, and serving as a liaison among staff, families, students, public agencies, and other stakeholders.
- Coordinates assigned projects, programs, meetings, workshops, professional development activities, and district testing functions, including logistics, timelines, materials, communications, and follow-up.
- Compiles and reviews enrollment, student, testing, financial, and operational data; researches policies, regulations, educational requirements, and current practices; and prepares reports and recommendations for the assigned administrator.
- Prepares, processes, organizes, and maintains confidential and nonconfidential electronic and physical records, including contracts, student records, testing materials, meeting minutes, procedures, reports, and other department documents, in accordance with district procedures and applicable recordkeeping requirements.
- Monitors department activities, deadlines, work orders, program requirements, and budget accounts; reconciles assigned expenditures; and purchases supplies and materials in accordance with district procedures.
- Participates in meetings, workshops, training sessions, and student-related proceedings by preparing materials, recording minutes, communicating information, and coordinating support services, including language assistance when required.
- Serves as the departments point of contact in the administrators absence; monitors and resolves routine operational or testing issues within established authority; and refers matters requiring administrative action to the appropriate administrator.
- Performs other duties as assigned.