Description
Logistic Specialist -Top Secret Xcelerate Solutions is seeking an experienced Logistics Support Specialist for a position supporting the J4 Acquisition, Contracts, and Logistics Directorate staff at the Defense Threat Reduction Agency (DTRA). Clearance: Top Secret Locations: Fort Belvoir, VA.
Key Responsibilities:
The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
- Work in close coordination with the supported J4 Front Office staff to manage scheduling and coordination of calendars, meetings, conferences, video teleconferences, and travel arrangements, etc.
- Keep senior leadership and supported staff informed of relevant organizational events which include working in close coordination with J 4 and other Directorates and Department-level leaders and staff; synchronizing and coordinating efforts across all teams; providing coordination and liaison with other contractors assigned to the J4 to facilitate decisions by leadership; organizing and de-conflicting meetings and action responses; assisting in strategic, operational, and tactical planning.
- Perform complex tasks involving gathering, analyzing, and compiling data and information into well-written reports and presentations, to support senior leader decision making.
- Review, screen, control, maintain records, and coordinate responses on incoming correspondence.
- Distribute and track the supported Department action items to appropriate program and staff elements.
- Manage multiple projects and priorities, and initiate follow up to ensure timely achievement of commitments, to include managing classified and unclassified distro lists and restricted folders.
- Maintain awareness of annual due outs, such as the J4’s military evaluations, and assist with in processing and out-processing employees, as needed.
- Support the department with honorary civilian awards, to include assisting with drafting, proofing, and submitting all documentation required into appropriate DTRA workflow platforms.
- Edit and produce final copy of formal correspondence, correspondence summaries, briefings, reports, and a wide variety of other analytical, process flow, spreadsheets, and documents.
- Finalize travel arrangements utilizing the Defense Travel System (DTS); follow up with expense reimbursements, and receipts tracking.
- Evaluate, integrate, analyze, and interpret information in conjunction with other DTRA staff elements.
- Interface with other support services including internal and external organizational POCs.
- Receive, analyze, manage, track, and execute all actions related to tasks assigned to the J4 received within the Task Management Tool (TMT) system.
- Provide tasker support, to include researching resources and coordinating with other action officers across the agency at large.
- Manage flow of classified and unclassified correspondence, presentations, forms and emails.
Minimum Qualifications:
- Bachelor’s Degree from an accredited college or university.
- A minimum of ten (10) years of professional Government-agency, military, or corporate experience providing action officer support; process improvement related experience preferred.
- Familiarity with task management platforms, such as ETMS2, TMT, or CATMS.
- Experience working in a time-sensitive environment with a high-level of accountability.
- Experience with platforms such as the DTS, DAI civilian timecard system, and SharePoint.
- Demonstrated experience in the ability and skills to manage multiple projects, keep track of, or adjust, existing tasks while identifying new tasks and expectations as projects evolve.
- Excellent oral and written communication skills geared towards executives.
- Demonstrated ability to write clear, concise, and articulate correspondence with a focus on quality control and attention to detail.
- Strong interpersonal and customer service skills that foster teamwork and create positive relationships with staff and principals.
- Working knowledge of coordination requirements for the successful preparation and approval of reports, briefings, memoranda, and presentations.
- Ability to prioritize, multi-task, plan, problem solve and adapt in a fast-paced and strategic environment under minimal supervision.
- Proficiency with MS Office applications (e.g., TEAMS, Word, PowerPoint, Excel, and Project).
- Proficiency with the DoW’s Generative AI.
Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without reasonable accommodation:
- Ability to perform repetitive motions with the hands, wrists, and fingers.
- Ability to engage in and follow audible communications in emergency situations.
- Ability to sit for prolonged periods at a desk and working on a computer.
About Xcelerate Solutions:
Founded in 2009 and headquartered in McLean, VA, Xcelerate Solutions (www.xceleratesolutions.com) is one of America's fastest-growing companies. Xcelerate’s culture is defined by our diversified workforce of dynamic and versatile professionals, supported with growth and development opportunities that contribute to individual and company growth. This strong commitment to our employees has been recognized by our inclusion on the Washington Business Journal’s “50 Best Places to Work” list as well as being a “Great Place to Work” certified company with a 4.6 star, and a 99% CEO approval Glassdoor rating. Come find out why Xcelerate Solutions is one of the DC Metro top employers!
Xcelerate Solutions is an Equal Employment Opportunity/Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, age, equal pay, disability, veteran status, sex, sexual orientation, gender identity, genetic information, or expression of another protected characteristic. As part of this commitment to the full inclusion of all qualified individuals, Xcelerate provides reasonable accommodations if needed because of an applicant's or an employee's disability.
Pay Transparency Notice: Xcelerate Solutions will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.