Wareham Public Schools is seeking a highly organized, detail-oriented, and experienced Bookkeeper to support the financial and payroll operations of the District. This position performs a variety of bookkeeping, accounting, payroll, recordkeeping, and administrative functions and works collaboratively with both the Business and Personnel Offices. This a full-time, calendar year position funded by the LEA budget.
The Bookkeeper reports jointly to the Director of Finance and the Personnel Manager, based upon the area of responsibility, and works closely with school and department administrators, administrative assistants, employees, and Town departments.
Essential Duties and Responsibilities:
Bookkeeping and Financial Responsibilities, but not limited to:
•Manage accounts payable, deposits, purchasing, reconciliations, and financial reporting for private grants, revolving accounts, gift accounts, Town Article accounts, LEA accounts, and Building Use. •Process Student Activities Account deposits, invoices, and financial reports. •Prepare purchase orders and assist with District purchasing and ordering. •Maintain accurate financial records, account balances, reconciliations, and supporting documentation in accordance with District procedures and applicable requirements. •Assist with fiscal year-end procedures, financial reporting, and audit preparation.
Payroll Responsibilities •Process weekly and bi-weekly payroll for District employees. •Enter and verify wages, stipends, additional compensation, deductions, and other authorized payroll transactions. •Distributes weekly Alpha Reports and Union Dues reports. •Maintain accurate payroll records and confidential personnel files in accordance with District procedures and record-retention requirements. •Coordinate with the Personnel Manager and Director of Finance to ensure accurate employee compensation and employment changes. •Respond to payroll inquiries and resolve discrepancies.
Business Office Support:
As a member of the Business Office team, the Bookkeeper will also assist with shared departmental responsibilities, including: •Receive, verify, process, and prepare District deposits for turnover. •Process and maintain MS Bucks turnover and Driver's Education financial records. •Maintain the District Credit Card Log and supporting documentation. •Provide backup support for Business Office functions during staff absences. •Collaborate with Business Office and Central Office staff to support accurate and efficient financial operations. •Perform other related duties and projects as assigned.
Requirements
Qualifications
•Associate's degree or higher in Accounting, Business Administration, Finance, or a related field preferred; equivalent combination of relevant experience will be considered. •Experience in bookkeeping, accounting, banking, payroll, or financial operations. •Experience processing payroll in a school district, municipal, governmental, or similarly complex organization preferred. •Knowledge of accounts payable, accounts receivable, deposits, purchasing, payroll, account reconciliation, and financial recordkeeping. •Strong mathematical, analytical, organizational, and problem-solving skills. •Excellent attention to detail and demonstrated ability to maintain accurate financial and personnel records. •Ability to manage multiple responsibilities and meet strict weekly, bi-weekly, monthly, and fiscal-year deadlines. •Strong computer skills, including proficiency with Microsoft Office and/or Google Workspace; experience with financial, payroll, and personnel management systems preferred. •Ability to communicate professionally and effectively with employees, administrators, vendors, Town departments, and members of the public. •Demonstrated ability to work independently while functioning effectively as part of a collaborative Business and Personnel Office team. •Ability to handle confidential financial, payroll, and personnel information with discretion and professionalism. •Experience in a Massachusetts public school district or municipal finance environment preferred.
Supervision and Reporting The Bookkeeper works under the joint direction of the Director of Finance and Personnel Manager. Financial, accounting, purchasing, and Business Office responsibilities are performed under the direction of the Director of Finance, while payroll processing, personnel records, and employment-related responsibilities are performed under the management of the Personnel Manager.
Compensation
Compensation will be paid at the applicable contractual rate under the Administrative Assistant Collective Bargaining Agreement bookkeeper pay scale. The hourly salary range begins at $32.55 per hour for the 2026–2027 school year and will be paid from the local budget (LEA).