Vizmeg Landscape is a growing, locally rooted landscape company serving Northeast Ohio. Our success is driven by skilled people in the field and strong support from the office. We are looking to add a full-time Contract Administrator to our accounting team. The ideal candidate is a highly organized and detail-oriented administrative professional with strong Excel and data management skills, a solid understanding of accounting principles, and the ability to manage billing, reporting, and multiple deadlines in a fast-paced environment.
Why Vizmeg:
At Vizmeg, you’re supported by a team that wants you to succeed. We value hard work, practical experience, and people who take ownership of their role. As the company continues to grow, so do the opportunities - financially and professionally. We encourage learning, welcome new ideas, and love to hear the insight our team brings to the table.
Benefits:
- Compensation based on experience
- Weekly Pay
- Health, Dental, Vision Insurance Options
- Paid Time Off
- Holiday Pay
- 401k with 3% Company Match
- Flexible Health Spending Account
- Referral Program
What you’ll be doing:
- Supporting all administrative functions for the Landscape department (billing, change orders, AR/collections, time tracking, and data entry), with additional support provided to the Lawn Maintenance department for similar administrative tasks as needed
- Processing and sending residential and commercial billing (including AIA)
- Maintaining current excel sheets to track client billing and job progress
- Accurately entering data points and tracking data records
- Assisting management with special projects and bid procurement
- Maintaining detailed and organized records including client database management and client file management
- Providing cross coverage for other staff members as needed
- Work and maintain strong communication with the sales team, management, subcontractors, vendors, and consultants
Skills and Qualifications:
- Bachelor’s Degree in Business Administration, Accounting, Finance, or similar field
- 1-2 years of data entry, administration, AP/AR experience
- Experience working with Microsoft Office applications
- Skillset in Microsoft Excel i.e., data tables, using shortcuts and formula functions, managing worksheets, sorting and filtering data, utilizing pivot tables and reporting
- Attention to detail and high level of accuracy in a busy office environment
- Ability to meet deadlines for timely processing of data without decreasing accuracy
- Knowledge of basic accounting principles preferred
- Ability to work and maintain strong communication with different departments, vendors, and clients
- Ability to obtain and maintain notary status within 1 year of employment