Job Description Summary
Valiant Integrated Services is seeking an Administrative Specialist to support the Naval Special Warfare Command (COMNAVSPECWARCOM) N32 Training and Readiness division requires administrative assistance to support management and execution of division functions. The purpose of this effort is obtain administrative support for N32 management and operation functions. These tasks include tracking team task submissions, data entry functions, integrating information into required reports, tracking project status, files, forms, and established file plans; correspondence preparation, editing and proofreading, internal and external briefings and reports; record keeping. This is a contracted, temporary position with work beginning immediately.
Job Description
Duties and Responsibilities Include but are not Limited to:
- Provide a variety of administrative tasks
- Document/report preparation, proofreading, editing, formatting
- Development/editing of PPT briefs (program reviews, info/decision briefs)
- Word document initiation/editing (i.e., tasking letters, memos, trip reports, instructions)
- Naval Messages
- FITREPs/award proofreading and editing
- Spreadsheets
- Meeting minutes
- Memoranda preparation
Data Records Management Support:
- Publishing documents to the Master Document Center (MDC)
- Assist records managers (monitoring MDC, shared drive, portal, etc.)
- Migrate shared drive files to MDC
- Assist with file management plan development
- Monitor file locations and report issues with file management plan implementation
- Assist with SharePoint portal LP file repository update and maintenance
Track Status Of:
- Training Summit action items
- Upon notification by the Program manager of contract deliverables receipt, enter “date received” in tracking spreadsheet
- Task Management Tool (TMT) actions
- Documents in staffing
- N3 endorsements of other department efforts
- Data gathering, minor research (i.e., look up instructions, directives, etc.)
- Conference support (set-up, arrange location, etc.)
- Review schedules (JSAT, conferences, etc.)
- Assist in NSW school quota management (eNTRS)
- Data entry
Qualifications:
- Demonstrates strong background as an Administration Specialist.
- Knowledge, skills, and abilities shall be equivalent to those normally encountered in a mid-career level administrative professional.
- Specifically, the applicant must have at least 10 years of experience in the field.
- Prior experience performing administrative duties for the US Government agencies is required.
- The candidate shall demonstrate experience in supporting dissemination of US Government policies, records management processes, policy document and brief preparation, tracking and organizing information, and procedures related to any of the following categories, including:
- Processing Correspondence for Approval
- Preparing Briefs for Leadership Decisions
- Managing Office Supplies
- Monitoring Measures of Organizational Effectiveness
- The successful candidate shall demonstrate experience with a multitude of software and document management applications.
- A minimum of 7 years’ experience using MS Office Suite applications (MS Word, PowerPoint, Excel, and Outlook), Adobe Acrobat Pro, and Adobe Reader.
- Additionally, it is preferable that the candidate is able to demonstrate familiarity in the following:
- SharePoint
- Microsoft Customer Relationship Manager (CRM)
- Task Management Tool and Defense Ready
- Hewlett Packard (HP) Trim and military Fitness Report applications
- The candidate shall preferably have experience in managing classified material and performing classified document control functions.
- The candidate will be subject to a security investigation as access to SECRET is required for this position.