We are partnering with a well-established company in the real estate industry that is seeking a professional and personable Receptionist to join their team. This individual will serve as the first point of contact for visitors, tenants, vendors, and clients while providing administrative support to ensure the office operates efficiently.
The ideal candidate is organized, detail-oriented, and enjoys working in a fast-paced, customer-focused environment.
Responsibilities
- Greet and assist visitors, clients, and vendors in a professional and friendly manner
- Answer and direct incoming phone calls and emails
- Manage conference room scheduling and office calendars
- Handle incoming and outgoing mail, packages, and deliveries
- Maintain office supplies and coordinate office-related needs
- Assist with data entry, filing, document preparation, and other administrative tasks
- Support property management, leasing, and operations teams as needed
- Maintain a clean, organized, and welcoming front office environment
- Assist with special projects and additional administrative duties as assigned
Qualifications
- Previous receptionist, front desk, customer service, or administrative experience preferred
- Strong verbal and written communication skills
- Professional demeanor with excellent interpersonal skills
- Highly organized with strong attention to detail
- Proficient in Microsoft Office Suite, including Outlook, Word, and Excel
- Ability to multitask and prioritize responsibilities in a busy office environment
- Positive attitude and strong customer service mindset
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.