HR Coordinator
Location: Fairfield County, CT (On-Site) Compensation: Up to $85k DOE
We are partnering with a well-established organization to identify an HR Coordinator to support a busy Human Resources team. This is an excellent opportunity for an HR professional with 3–5 years of experience who enjoys the operational side of Human Resources and has a strong background in recruiting coordination, ATS administration, document management, and HR administration.
This role will work closely with HR leadership to ensure a seamless candidate and employee experience while maintaining compliance, supporting hiring initiatives, and keeping HR processes running efficiently.
Key Responsibilities
- Manage and maintain the Applicant Tracking System (ATS), ensuring candidate information is accurate and up to date
- Coordinate recruiting activities including interview scheduling, candidate communication, and offer administration
- Assist with onboarding, new hire paperwork, and employee documentation
- Maintain confidential employee files and HR records while ensuring compliance
- Support HR administrative functions including employment verifications, personnel changes, and document management
- Coordinate background checks, onboarding requirements, and new hire logistics
- Assist with HR reporting and tracking recruiting metrics
- Partner with hiring managers and HR leadership to provide an exceptional candidate experience
- Support ongoing HR projects, process improvements, and other administrative initiatives as needed
Top Priorities for This Role
- Strong Applicant Tracking System (ATS) experience
- Recruiting coordination and talent acquisition support
- HR document administration and organizational skills
Ideal Background
- 3–5 years of Human Resources experience
- Experience supporting recruiting or talent acquisition efforts
- Strong ATS administration experience (Workday, Greenhouse, iCIMS, Lever, Taleo, UKG, or similar)
- Experience maintaining HR records and employee documentation
- Strong organizational and multitasking abilities
- Excellent communication and customer service skills
- Proficiency with Microsoft Office, especially Excel and Outlook
- Bachelor's degree preferred but not required based on experience
What Makes Someone Successful Here?
- Highly organized with exceptional attention to detail
- Customer-focused and enjoys supporting employees and candidates
- Comfortable managing multiple priorities in a fast-paced environment
- Proactive and willing to take ownership of administrative processes
- Strong communicator who builds positive relationships across the organization
- Maintains confidentiality and professionalism at all times
Why Consider This Opportunity?
- Stable organization with a collaborative HR team
- High-impact role supporting the full recruiting lifecycle
- Opportunity to own ATS administration and recruiting operations
- Broad exposure to Human Resources processes and career growth
- Team-oriented culture that values collaboration and continuous improvement
Benefits & Additional Information
- Competitive compensation with flexibility based on experience
- Comprehensive benefits package
- Opportunity to grow within Human Resources
- Exposure to multiple areas of HR operations and recruiting
- Long-term career growth within a stable organization
If you're an HR professional with experience in ATS administration, recruiting coordination, and HR operations, and you're looking for an opportunity to join a collaborative team where you can make an immediate impact, we'd welcome the opportunity to discuss this role further.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.