Executive Assistant / Administrative Assistant Pasadena, CA (Hybrid) Contract | Potential Contract-to-Hire $30/hour contract rate Potential conversion salary: $80,000-$85,000 annually Our client in the restaurant industry is seeking a polished, detail-oriented Executive Assistant to support multiple executives in a fast-paced corporate environment. This is an excellent opportunity for someone who thrives on organization, enjoys supporting leadership teams, and has a proactive approach to administrative support. This position is based in the Pasadena area and requires a hybrid schedule with a minimum of 3 days onsite per week (Tuesday through Thursday). Occasional Monday onsite support may also be required.
Key Responsibilities
- Provide administrative support to multiple executives
- Manage complex calendars and scheduling needs
- Process invoices and assist with coding within internal systems
- Prepare and submit expense reports
- Coordinate meetings and support day-to-day office operations
- Create, edit, and manage documents, presentations, and reports
- Maintain accurate records and documentation
- Serve as a professional point of contact for internal and external stakeholders
- Ensure timely follow-up on tasks, requests, and action items
Qualifications
- Previous Executive Assistant or Administrative Assistant experience
- Experience supporting multiple executives simultaneously
- Strong Microsoft Office Suite skills, including Outlook, Word, Excel, and PowerPoint
- Experience with invoice processing and expense reporting
- Concur experience is a plus
- Restaurant, hospitality, or consumer-facing industry experience is highly preferred
- Exceptional organizational and communication skills
- Highly detail-oriented with strong follow-through
- Proactive, resourceful, and able to manage multiple priorities effectively
By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.