Archived listing. The details below describe a past opening.
Summary of Responsibilities
- Admissions, Registration, and Records: Assists with admissions, registration, and records processes for a caseload of high school concurrent enrollment students. Documents change requests and enters the changes into the enrollment system for issues such as section changes and increases the student credit cap. Investigates and resolves admissions, registration, and records errors. Engages in consistent and proactive process improvement. Coordinates with internal UVU departments to ensure admissions, registration, and other CE functions run smoothly. Processes and validates enrollment and records exceptions in coordination with the UVU Registrar’s Office to ensure data accuracy and policy compliance. Responsible for petitions, auditing final and missing grades, managing Repeat Reports, correcting high school data, and SSID numbers. Assisting IR in collecting, verifying, and correcting institutional data for state reporting requirements. Validate graduation dates and assist with transcript collection.
- Academic Scheduling: Collaborate with AS&P Professional Development Managers regarding course creation and management of existing CE course offerings based on instructor applications and other relevant data sources. Tailor all course offerings to each individual high school site. Accurately identify and build CE courses within the UVU Academic Scheduling CourseLeaf/CLSS application. Determine the correct application of Scheduling Rules and TOPS codes for payment structures, request CRNs, and identify and assign critical course details. Update the public course listing webpage. Update instructor and course information across interconnected platforms, including Banner, Monday.com, and the CE website, to ensure data accuracy. Partners closely with the AS&P team to ensure FERPA compliance for instructors. Assigns and audits instructor compliance for course access.
- High School Partnerships: Work closely with high school coordinators, students, and parents to identify, research, and resolve concerns and issues regarding admissions, registration, records corrections, grade changes, drops, section swaps, and withdrawals, and scheduling errors. Identify and resolve conflicts involving high school students, parents, and coordinators to determine if escalation to the director is required. Provide onboarding and ongoing training for high school coordinators. Manage the coordinator's access to the HSCE dashboard. Assist in planning and executing events such as the Fall Registration Kickoff, Mid-Year Check In, Virtual Q&A, and End-of-Year Recognition.
- Other job-related duties as assigned.
Qualifications / Licenses / Certifications Graduation from an accredited institution with a bachelor’s degree and one year of professional experience in a related discipline; OR a combination of education and experience totaling five years.
For Example:
- A bachelor's degree from an accredited institution and one year of professional experience related to the duties of the position.
- OR an associate's degree from an accredited institution and three years of professional experience related to the duties of the position.
- OR two years of college coursework (approximately 60 semester credits) and three years of professional experience related to the duties of the position.
- OR one year of college coursework (approximately 30 semester credits) and four years of professional experience related to the duties of the position.
- OR any combination of related education and professional experience totaling five years.
Benefits
Utah Valley University’s dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce.
Although part-time and adjunct (less than 30 hours per week) employees are ineligible for the full-time employee benefits package, the university is pleased to offer the following:
- Undergraduate tuition remission benefit:
- Part-time: waives 100 percent of tuition and general student fees for up to 3 credit hours or 1 course after 6 consecutive months of employment and a minimum of 480 hours worked (dependents do not qualify)
- Adjunct: waives 100 percent of tuition and general student fees for one course per semester in which there is an active teaching assignment at the university (dependents do not qualify)
- Access to the Employee Assistance Program (EAP)
- Access to Campus Recreation and Wellness
- Exclusive cash rewards through Utah Community Credit Union’s (UCCU) branch on UVU’s campus when becoming a member
EEO Statement:
UVU employment decisions are made on the basis of an applicant’s qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.