UNION COUNTY SCHOOLS
MAINTENANCE SUPERVISOR
Department: Maintenance / Operations
Reports To: Chief Operations Officer
Supervises: Maintenance Staff, Grounds Staff, and other assigned personnel
Work Schedule: 260 days per year (subject to district approval)
Salary / Classification: Supervisor-level classification and salary schedule, as established by the district
POSITION SUMMARY
The Maintenance Supervisor directs the daily maintenance, repair, upkeep, safety, and operational readiness of Union County Schools buildings, grounds, athletic facilities, equipment, and physical plant systems. The position directly supervises maintenance and grounds personnel; coordinates work orders, inspections, preventive maintenance, contractors, and emergency repairs; and provides timely technical information and recommendations to the Chief Operations Officer (COO). The COO retains executive authority for capital projects, long-range facilities planning, major contracts, budget approval, and district-level regulatory accountability.
ESSENTIAL FUNCTIONS AND PERFORMANCE RESPONSIBILITIES
- District Maintenance and Facilities Operations
- Organizes and supervises daily routine, preventive, corrective, and emergency maintenance of district buildings, grounds, athletic facilities, equipment, and systems.
- Implements district-approved maintenance standards, schedules, procedures, and priorities; escalates conflicts involving major cost, instructional disruption, or districtwide priorities to the COO.
- Conducts or coordinates regular facility and equipment inspections; documents conditions, deficiencies, repairs, and recommendations.
- Maintains and implements preventive maintenance schedules designed to protect building systems and extend equipment life.
- Coordinates work with principals and custodial staff to minimize disruption to instructional and school activities.
- Maintenance Staff Leadership and Supervision
- Directly supervises, schedules, assigns, trains, and evaluates maintenance and grounds personnel in accordance with district policy.
- Monitors attendance, productivity, work quality, safety, professionalism, and service responsiveness; documents and addresses routine performance concerns.
- Participates in recruitment, interviews, onboarding, and staffing recommendations in coordination with the COO and Human Resources.
- Identifies personnel, training, equipment, and resource needs and submits recommendations to the COO.
- Work Orders and Maintenance Prioritization
- Administers the district work-order system; reviews, prioritizes, assigns, tracks, and closes maintenance requests.
- Prioritizes work based on safety, urgency, instructional impact, facility condition, available resources, and district-approved standards.
- Communicates significant delays or unresolved requests to school administrators and the COO.
- Reviews completed work for quality and safety and analyzes recurring problems for preventive action.
- Buildings, Mechanical Systems, and Physical Plant
- Coordinates inspection, service, repair, and routine replacement of HVAC, electrical, plumbing, roofing, structural, fire and life-safety, and related building systems.
- Maintains equipment, warranty, inspection, service, and repair records.
- Coordinates qualified contractors for specialized repairs and recommends major system replacement or capital investment to the COO.
- Mobilizes staff and contractors for urgent building-system failures and promptly escalates significant impacts.
- Grounds and Athletic Facilities
- Supervises maintenance of grounds, athletic fields, playgrounds, landscaping, parking areas, sidewalks, irrigation, and drainage systems.
- Coordinates seasonal maintenance and schedules with principals and athletic administrators.
- Identifies and corrects safety concerns and reports major facility improvement needs to the COO.
- Custodial and School-Based Facilities Support
- Works with principals and custodial personnel to address building conditions, cleaning-related equipment needs, and maintenance scheduling.
- Provides technical guidance and supports consistent district standards for safe, functional, and well-maintained facilities.
- Capital Projects, Construction, and Renovation Support
- Provides technical assessments, estimates, operational input, and recommendations to the COO for capital planning and major repairs.
- Coordinates site access, operational schedules, inspections, deficiency lists, and maintenance transitions for projects under COO administrative oversight.
- Monitors on-site work quality and reports concerns involving project specifications, safety, schedules, or performance to the COO.
- Supports project closeout, warranty records, equipment documentation, and transition to routine maintenance; does not independently approve major contracts or capital projects.
- Facilities Compliance and Regulatory Support
- Coordinates routine inspections, permits, documentation, testing, and corrective maintenance under the COO’s district-level compliance oversight.
- Maintains records of building safety, accessibility, fire and life-safety, environmental, and facility inspections and promptly reports deficiencies.
- Works with the COO and qualified specialists on South Carolina school-facility requirements and agency inspections.
- Environmental Health and Safety
- Enforces safe maintenance work practices, employee training, personal protective equipment use, and hazard reporting.
- Coordinates initial response, site protection, inspections, and corrective work related to facility environmental hazards, including mold, asbestos-related concerns, indoor air quality, and hazardous materials.
- Immediately elevates significant hazards to the COO and coordinates with appropriately qualified personnel; does not undertake regulated work without required qualifications.
- Emergency and After-Hours Response
- Maintains maintenance emergency contact lists and on-call procedures and coordinates timely response to after-hours facility emergencies.
- Mobilizes staff and contractors for water intrusion, HVAC or utility failures, weather damage, and urgent safety conditions.
- Takes immediate protective action within delegated authority, notifies the COO of significant events, and documents response and follow-up.
- Assists with recovery, damage assessments, and prevention recommendations.
- Budget, Purchasing, and Resource Support
- Prepares maintenance cost estimates, budget requests, equipment replacement recommendations, and supporting expenditure information for the COO.
- Tracks supplies, tools, vehicles, inventory, work-order costs, and routine expenditures.
- Obtains quotes and coordinates purchases and routine services within approved budgets, district procedures, and delegated purchasing limits.
- Refers major expenditures, contracts, and changes in approved scope to the COO for authorization.
- Contractors, Vendors, and Service Providers
- Coordinates routine service calls, contractor access, work schedules, site safety, and verification of completed work.
- Provides technical input for scopes of work and reports contractor performance or deficiency concerns to the COO.
- Maintains professional vendor relationships without exceeding delegated contracting authority.
- Communication, Reporting, and Continuous Improvement
- Communicates routine service updates to principals and staff and promptly reports major facility risks, costs, or disruptions to the COO.
- Provides the COO regular operational reports covering open and overdue work orders, staffing, safety findings, major repairs, contractor activity, and projected expenditures.
- Uses maintenance records and trends to recommend improvements in reliability, efficiency, and life-cycle costs.
- Participates in district meetings, planning, and emergency activities as assigned.
MINIMUM QUALIFICATIONS
Education and Experience
- Bachelor’s degree in facilities management, construction management, engineering, business administration, or related field preferred; relevant education, training, and experience may be considered.
- Five years of progressively responsible maintenance, facilities, construction, or building operations experience preferred.
- Demonstrated experience supervising personnel, coordinating contractors, and managing maintenance activities preferred.
- School district or comparable public-sector facilities experience preferred.
Knowledge, Skills, and Abilities
- Working knowledge of HVAC, electrical, plumbing, roofing, grounds, athletic facilities, preventive maintenance, work-order systems, and building safety.
- Ability to supervise, evaluate, schedule, train, and motivate employees and coordinate multiple urgent projects.
- Ability to interpret technical documents, maintain accurate records, communicate with school leaders, and identify matters requiring COO approval.
- Familiarity with applicable South Carolina school-facility, environmental, and workplace safety requirements.
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
Work occurs in offices, schools, mechanical areas, construction sites, grounds, and athletic facilities and may involve weather, noise, dust, and equipment hazards. The employee must be able to inspect district facilities, travel among schools, and respond to urgent facility needs outside normal hours, with or without reasonable accommodation.
TERMS OF EMPLOYMENT AND EVALUATION
Work year: 260 days, subject to district approval. Compensation and benefits: according to the supervisor-level classification and applicable district schedules and policies. Performance is evaluated by the Chief Operations Officer under district policies and procedures.
OTHER RESPONSIBILITIES
Performs other duties assigned by the Chief Operations Officer or Superintendent; complies with applicable Board policies, administrative procedures, and law; and maintains required confidentiality. This description outlines the general nature of the position and may be modified by the district in accordance with applicable requirements.