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Functional Title: Active Records Clerk II Job Title: Administrative Asst I Agency: Health & Human Services Comm Department: Quality Assurance\Improvement Posting Number: 23269 Closing Date: 11/26/2026 Posting Audience: Internal and External Occupational Category: Office and Administrative Support Salary Range: $2,481.75 - $3,404.91 Pay Frequency: Monthly Salary Group: TEXAS-A-09 Shift: Day
Additional Shift:
Telework: Not Eligible for Telework Travel: Up to 5% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Brenham State Supported Living Center Job Location City: BRENHAM Job Location Address: 4001 S HWY 36
Other Locations:
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN YN,YNS
Brief Job Description:
Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.
The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers
If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!
The Clerk II is responsible for maintaining the individual’s Active Records and Overflow Records in accordance with the IRIS Crosswalk for the homes for which they are assigned. The Clerk II maintains the individual’s Active Records and Overflow Records by filing, purging, and auditing per state and facility guidelines. Performs routine or situational clerical work, which follows well-established procedures. Performs back-up tasks for the Guardianship Coordinator. May be responsible for other duties as assigned.
Essential Job Functions (EJFs):
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Maintain the individual’s Active Records and Overflow Records in accordance with the state and facility guidelines. File individual’s Active Record and Overflow Record excess documents. Proof individual’s Active Record and Overflow Record documents. Submit required monthly audit reports in a timely manner. Successfully complete required in-service training. Checks details on a variety of documents, reports, and forms for items such as name, date, and titles, and files in the appropriate place according to the IRIS Crosswalk to comply with standards. Communicates information in a professional and timely fashion to ensure information is communicated clearly and accurately. Completes special assignments as requested to address situational issues. Utilizes the Client Record System (CRS) which includes the systems-CARE, Cerner and IRIS. Performs complex clerical work and obtains and processes statistical information. Completes back-up duties for the Guardianship Coordinator such as completing the population report, facility admissions, community placements, discharges, and temporary placements of individual’s information within the Cerner system. Carries out assigned duties in a safe manner. Attends work regularly and punctually to provide consistency and efficiency in department operations. Ability to work independently. Promotes positive, constructive working relationships with other staff and other departments. Must be able to sit at computer for extended periods of time, climb stairs, ambulate about campus, and lift/carry 25 lbs.
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge, Skills and Abilities (KSAs):
Basic clerical duties to include efficient and effective filing.
Ability to organize and arrange workload, maintain neat and organized files, communicate effectively orally and in writing, and work independently.
Working knowledge of business English, spelling, and arithmetic.
Ability to understand and follow verbal and written instructions.
Working knowledge of Microsoft Outlook, Office, and Excel.
Working knowledge of auditing files.
Registrations, Licensure Requirements or Certifications:
None required
Initial Screening Criteria:
Minimum of GED or High School Education.
Minimum of two years working in a medical records/clerical setting within the last ten years.
Additional Information:
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE).
Males between the ages of 18 – 25 must be registered with the Selective Service.
All State Supported Living Center Employees are subject to Random Drug Testing.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.
