It will be onsite and requires wearing a mask. There are no visitors entering the building only employees.
Under general supervision answers phones, directs calls and visitors as appropriate; provides word processing, general secretarial, clerical, and data entry support as assigned; receives and logs in payments (cash and checks); maintains vehicle control documents, general forms and other documents as required; processes and distributes daily mail.
May back up Administrative Clerk with mail run duties on days off.
Essential Duties:
- Receives incoming phone calls; welcomes visitors, guests, and vendors; directs callers and visitors to appropriate personnel;
- Provides word processing support to the Administration Department and other corporate departments as needed;
- Assists with the staff vehicle program by maintaining the Vehicle Reservation Log and by monitoring the Vehicle Use Log for each staff vehicle to ensure that all vehicles have a log and that the logs are sent to Maintenance as required;
- As assigned, performs a variety of general secretarial, data entry, and clerical services, some of which may be of a confidential nature; may assist other departments with projects by providing secretarial, data entry and clerical services;
- Is responsible for maintaining supplies of and/or distributing a variety of corporate forms and similar documents;
- Accepts bid proposals from vendors; date-and-time stamps proposals and forwards them to Purchasing staff. Distributes RFPs, drawings and various other procurement related documents to vendors, as required. Accepts payments from vendors for drawings as necessary.
- Opens incoming mail, sorts, date-and-time stamps and distributes mail. Distributes confidential mail appropriately. Makes arrangements for special delivery services as needed.. May provide back-up mail delivery/distribution in the absence of the Administrative Clerk;
- Receives and sorts checks; enters on check log. May sort, consolidate and distribute a variety of other financial documents including tickets, express mail tags, etc
- Performs other duties of a similar nature or level.<br>
Minimum Qualifications:
High School graduate or equivalent.
One year of experience as a receptionist, including general office experience, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.<br>
KNOWLEDGE REQUIRED:
- Work experience with personal computer operation and Microsoft Office applications, including Word and Excel.<br>
SKILLS REQUIRED:
- Multi-line call routing system;
- Keyboarding data and word processing;
- 10-key adding machine operation;
- Communication and interpersonal relations as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.<br>
Physical Requirements:
Reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing, repetitive motions, carrying.
Light Work: Exerting up to 30 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
Drug free company
A background check will be done prior to employment
Location: Everett, WA
Pay Rate: $15 Per. Hour
Duration: 3-6 Months