Administrative Specialist III

JOB DUTIES:

 Support supervisory staff with daily administrative tasks, special projects, record keeping, scheduling employee activities, and information dissemination.

 Compose, draft, format, proofread, edit and distribute a variety of documents such as correspondence, agendas, schedules, reports, inventory records, and policies and procedures.

 Create and maintain a variety of documents, spreadsheets, databases and reports for specialized information.

 Generate, process, and track a variety of administrative forms such as timecards, grievances, job injury claims, and leave requests.

 Perform payroll and timekeeper functions, ensuring timely and accurate payroll processing; track and resolve payroll and timekeeping issues.

 Complete personnel related documents such as position requisitions, personnel changes and special duty request forms for submittal to Transit Human Resources.

 Provide administrative and clerical support duties such as office management, purchasing, and reception desk coverage.

 Develop, implement and maintain filing systems.

 Open and distribute mail.

 Answer phones and respond to inquiries from callers and visitors.

 Schedule and/or organize appointments and meetings as needed.

 Arrange for office equipment rental, repair and maintenance.

 Maintain office inventory and order office supplies as needed.

 Perform other office related duties as required.

EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:

 Three years of increasingly responsible administrative support experience; including two years of independent administrative responsibility for a workgroup.

 Knowledge of and the demonstrated ability to apply the principles of good office management.

 Demonstrated ability to problem solve and improve administrative processes with little guidance or direction.

 Demonstrated ability to work independently and apply good judgment, professionalism, confidentiality, and initiative.

 Demonstrated ability to apply excellent customer service skills.

 Strong oral and written communication skills.

 Ability to produce accurate, detailed work products under tight deadlines.

 Skill in maintaining data integrity and accuracy.

 Ability to multi-task with frequent interruptions.

 Demonstrated punctuality, dependability, and excellent attendance record.

 Ability to organize, prioritize and manage a high volume of work.

 Ability to compose, proofread, and edit written materials according to the principles of good business writing to include skill in proofing and formatting documents, charts, graphs, and tables.

 Demonstrated ability to establish and maintain good working relationships with co-workers, management, other departments, and the general public.

 Ability to work on a team with a diverse group of employees.

 Superior skill in Microsoft Word, Excel, 10-Key, Outlook, and PowerPoint.

 Knowledge of payroll processing operations and associated legal requirements.

 Ability to learn software applications, including payroll and timekeeping software.

 Effective conflict resolution and problem solving skills.

Duration: 1+ months

Pay: $22.94 per hour

40 hours per week

Location: Downtown Seattle