Administrative Specialist I

Experienced Administrator I to help manage customer service and administrative duties during the regular administrator’s assignment to a special duty.

Here’s a list of the kind of things the administrator will do:

Motor Pool Administrator

· Check employee absence requests, update calendars.

· Audit technician’s time, update system with any changes.

· Customer calls for vehicle repair status, repairs, appointments and other requests.

· Customer at counter – In-take, information and miscellaneous requests.

· Coordinate Fleet dispatch vehicle maintenance, repairs, pick up, and return.

· Coordinate outside vendor repair pick up and returns.

· Coordinate Radio Shop vehicle installations, pick up and returns.

· Update out of service vehicle information in Faster.

· Coordinate vehicle accident repairs and information with CEI, Body Shop, Risk Management and client departments.

· Coordinate vehicle decal installations for new vehicles and decals for accident damage repairs.

· Issue fuel cards to new vehicles and notify fuel coordinator.

· Petty Cash – Maintain, secure and reconcile $100 till. Generate I-Expense report in Oracle and send to Accounts Payable. Prepare annual petty cash audit.

· CPO Vendor – Open and complete work orders for CPO vendors, ensure correct data on tax rates and contract pricing.

· Work order maintenance in Faster.

· Audit build packets for accuracy and completeness.

· Other duties as assigned.

Location: Downtwon Seattle

Duration: 1 month+

Pay rate: $18.97 per hour