Office Manager
About the Role
Looking to be part of a growing, successful childcare center? The T.E.A. Center, a leading private school in the McLean area, is seeking a friendly, organized, and professional Office Manager to support daily office operations and create a welcoming experience for students, families, and visitors.
This role combines administrative support, front desk management, prospective family engagement, school tours, and enrollment assistance. The ideal candidate is a people person who enjoys interacting with families, presenting our school professionally, and helping our center grow.
Prior experience in a school, childcare center, customer service, or administrative setting is a plus.
Key Responsibilities
Front Desk & Office Management
• Welcome and greet students, parents, prospective families, vendors, and visitors.
• Answer incoming phone calls, respond to emails, and handle general inquiries.
• Serve as the first point of contact at the front desk, providing friendly and professional assistance.
• Maintain organized office records, correspondence, schedules, and administrative documents.
• Prepare memos, reports, and other office communications.
• Assist with daily school operations and communicate important information to the appropriate team members.
School Tours & Family Engagement
• Conduct school tours for prospective families, showcasing classrooms, facilities, programs, and the school's learning environment.
• Explain school programs, enrollment procedures, and available services to interested parents.
• Respond to inquiries from prospective families and follow up with leads to encourage enrollment.
• Assist with open houses, information sessions, and school promotional events.
• Maintain a professional, welcoming experience for every family visiting the center.
Enrollment, Events & Marketing Support
• Assist with enrollment documentation, application follow-ups, and maintaining prospective family records.
• Support event coordination, onsite promotional activities, and community outreach.
• Coordinate onsite enrichment classes and assist with scheduling.
• Support online marketing campaigns and school-related promotional initiatives as needed.
• Help maintain positive relationships with current families and the surrounding community.
Student Safety & Team Support
• Help monitor students and visitors in accordance with assigned responsibilities and school safety procedures.
• Follow school policies and applicable county and state requirements.
• Participate in regular staff meetings and assist with in-service training as needed.
• Collaborate with teachers, administrators, and other team members to support smooth daily operations.
Qualifications
• Excellent written and verbal communication skills.
• Strong customer service and interpersonal skills.
• Friendly, outgoing, and confident when interacting with parents and prospective families.
• Excellent organizational skills and attention to detail.
• Ability to multitask and manage competing priorities in a busy school environment.
• Professional presentation and a positive, welcoming demeanor.
• Comfortable conducting school tours and discussing programs with prospective families.
• Basic computer skills and familiarity with email, scheduling, and office applications.
• Previous experience in office administration, reception, sales, customer service, school tours, or childcare is an advantage.
• A valid driver's license and clean driving record, if required for assigned duties.
Schedule
• Part-time position.
• Flexible scheduling between 7:00 AM and 7:00 PM, Monday through Thursday, based on operational needs.
• Schedule flexibility and punctuality are important.
Benefits & Opportunities
Eligible employees may receive:
• Health, dental, and vision insurance.
• Retirement benefits.
• Bonus program opportunities.
• Paid time off and flexible work hours.
• Comprehensive ongoing career training.
• Opportunities for career growth and advancement.
• Access to vendor and community partnership benefits.
• A positive, energetic, and supportive working environment.
Ready to Join Our Team?
If you enjoy helping families, creating a welcoming first impression, and supporting the daily operations of a growing school, we would love to hear from you!
Please submit your resume. A cover letter highlighting your relevant experience is a plus.
Join The T.E.A. Center and make a difference in the lives of children and families every day.