Order#: NY1704714
Development Coordinator
The Development Coordinator is responsible for the daily management and accuracy of the Schools donor database, including gift entry, donor acknowledgments, constituent records, reporting, and coordination with the Business Office. The position also supports fundraising appeals, prospect research, donor and alumni engagement, special events, and the day-to-day work of the Development team.
Key Responsibilities
Database and Gift Administration Manage the accuracy and integrity of the Blackbaud Raisers Edge database. Enter gifts, pledges, payments, biographical updates, contact reports, and other constituent information promptly and accurately. Produce gift receipts, acknowledgment letters, pledge reminders, tribute notifications, and related correspondence. Maintain consistent procedures for gift processing, recordkeeping, reporting, and quality control. Support Harley Fund appeals through donor segmentation, list preparation, mailings, email campaigns, and response tracking. Partner with the Business Office on gift reconciliation, tracking fundraising results and monthly reporting. Prepare mailing lists, queries, exports, donor reports, and other requested information. Conduct prospect research and prepare profiles and briefing materials for donor meetings. Protect the confidentiality of all donor and constituent information.
Events and Community Engagement Support the planning and execution of the Schools fundraising gala, Reunion, Grandparents and Special Friends Day, donor gatherings, and other Development and alumni events. Coordinate invitations, registration, guest lists, event materials, volunteers, set-up, check-in, and follow-up. Collaborate with the Development team on fundraising and stewardship materials and help maintain the annual Development calendar. Support volunteer committees and collaborate with colleagues to create welcoming and meaningful community experiences. Attend evening and weekend events as required.
Development Office Administrative Support Provide administrative and project support to the Director of Development. Help maintain Development Office calendars, schedules, project timelines, and follow-up. Support donor correspondence, recognition, impact updates, thank-you calls, and other stewardship activities. Communicate with donors, volunteers, and community members with warmth, professionalism, and discretion. Collaborate with the Business Office, Marketing and Communications, Enrollment, Athletics, Horizons at Harley, academic departments, and other School programs. Participate in Development, Advancement, and all-School meetings and activities. Assist with other Development Office priorities as assigned.
Qualifications
Bachelors degree preferred, or an equivalent combination of education and relevant experience. One to three years of experience in nonprofit development, database administration, event coordination, or a related field preferred. Experience with Blackbaud Raisers Edge or another constituent relationship management system strongly preferred. Excellent organizational, project management, and communication skills, with exceptional attention to detail. Ability to manage multiple priorities, meet deadlines, work independently, take initiative, and anticipate needs. Sound judgment, professionalism, and discretion when handling confidential information.