Archived listing. The details below describe a past opening.
General Summary
The District Administrator II is responsible for the administration and processing of contracts, invoicing, work records, personnel files and associated documents.
Essential Job Functions
- Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concern
- Adheres to and is a champion of TEAM’s Core Values
- Prices work packages upon completion of a job, calculating base wage build ups, minimum charges and points out issues with project profitability if necessary
- Communicates with vendors to ensure costs are recorded within the appropriate fiscal period, and intercompany support groups to ensure costs are recorded for equipment rental, engineering are accurately reported in a timely manner
- Creates customer invoices in AX, ensuring compliance with company standards and providing as much detail as possible
- Understands customer requirements and ensures the invoice and backup documentation is provided in accordance with customer expectations
- Enters required information into customer invoice portals and manages customer TRACK (or similar) systems and reporting requirements
- Ensures timely invoicing resulting in improved DSO and company cash flow
- Evaluates unbilled transactions to ensure all transactions marked billable are truly billable and accruing with the correct values
- Manages all vendor transactions and ensures vendor invoices are promptly processed as AP journals or invoices against a purchase order
- Processes P-card invoices, ensuring those invoices are reconciled in AX and JP Morgan on a monthly basis
- Provides Corporate with adequate documentation to support vendor invoice payments
- Updates AX Collections activity logs with customer feedback notes, promptly crediting and rebilling problematic invoices
- Responds to center-led inquiries regarding unacceptable District DSO, invoices over 360, etc.
- Ensures inventory is properly expensed to each project
- Places and/or processes intercompany inventory purchase orders and inventory transfers
- Assists Operations with cycle count process as needed
- Evaluates on-hand inventory at month-end to ensure no items were missed when inventory was allocated to projects
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Job Qualifications
- High school diploma or equivalent required
- Three (3) to five (5) years of experience in an administrative role
- Proficient with Microsoft Word, Excel and PowerPoint preferred
- Experience with Microsoft Dynamics AX a plus
- Travel requirement 0% - 25%
Work Conditions
- Position is located at the District office
- Work is conducted in a semi-private office/cubicle setting
- Days and hours of work are Monday through Friday 8:00 am to 5:00 pm. Some flexibility in hours is allowed, but the employee must be available during the core work hours of 9:30 am to 3:30 pm
- Physical and Mental Requirements
- Ability to lift and carry 25 pounds
- Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively
- Ability to sit for prolonged periods of time with or without reasonable accommodation
- Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties
- Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations