Department: Administration Reporting Manager: CEO
Position Status: Varies
FLSA Level: Non-Exempt Revised: 10.2026
Position Summary: The Grant Coordinator is responsible for coordinating, implementing, monitoring, and supporting activities associated with the New York State Rural Health Transformation Program and other assigned grant-funded initiatives. The position serves as a central point of coordination for grant deliverables, performance tracking, documentation, reporting, and communication.
Supervisory Responsibilities:
Essential Functions/Responsibilities of the Position:
- Manage the daily implementation of assigned grant-funded initiatives by creating time lines, monitoring tracking tools, and coordinating project updates.
- Partner with department leaders and cross - functional teams to drive project deliverables and overcome implementation barriers.
- Collect, analyze, and organize program data to prepare timely, accurate progress reports and performance metrics.
- Collaborate with the Finance team to track grant-funded expenditures, monitor purchases, and manage approved budgets while maintaining appropriate records and supporting documentation for grant-related activities
- Support strict compliance with organizational policies along side state and federal regulations, while preparing documentation for audits and program reviews.
- Evaluate project effectiveness, optimize workflows, and contribute to long-term sustainability planning for successful initiatives.
- Facilitate communication among organizational departments, community partners, and participating healthcare organizations.
- Coordinate partner meetings and maintain documentation of collaborative activities.
- Assist in developing and maintaining relationships that support rural healthcare access and service coordination.
- Track partner commitments, participation, and assigned deliverables
- Support community outreach and engagement activities associated with grant objectives
- Other duties as assigned
Position Qualifications:
EDUCATION:
- Associate degree in healthcare administration, business administration, public health, or a related field required; bachelor's degree preferred.
- Equivalent combinations of education and relevant experience may be considered.
EXPERIENCE (Years & Certifications):
- Two years of experience in healthcare administration, project coordination, grant administration, or a related field preferred.
- Experience working in a healthcare organization, nonprofit organization, or community-based program
- Experience with government-funded programs, grant reporting, or project management
SKILLS:
- Proven ability to coordinate programs, organize data, and manage multiple priorities efficiently under tight deadlines.
- Skilled at collecting, organizing, and analyzing program information with high attention to detail and accurate recordkeeping,
- Proficient in Microsoft Office Suite, specifically Excel, Word, and Outlook.
- Demonstrates strong professional judgment and a strict adherence to maintaining data confidentially.
- Understanding of grant compliance, reporting, and documentation requirements (or a strong aptitude to quickly acquire this knowledge).
- Familiarity with community health programs, rural healthcare delivery, or Federally Qualified Health Centers (FQHCs) is highly preferred.
EEO Statement
The Chautauqua Center is an Equal Opportunity Employer and considers all candidates for employment regardless of race, color, national origin, religion, sex, age, disability, citizenship, pregnancy, military status, marital status, sexual orientation, or any other characteristics protected by law.
Grant-Funded Position Statement
This position is supported by grant funding and is contingent upon the continued availability of funds and organizational needs. Responsibilities may be modified to align with approved grant objectives, funding requirements, and program priorities.