Type: Contract/Temp
Posted Date: 2026-10-27
Pay Range: 55.00 - 60.00 USD per hour
Primary Function
Our client is seeking an Executive Communication Operations Coordinator to support executive communications programs, external engagements, and operational processes. This role partners closely with communications leaders and cross-functional stakeholders to coordinate executive speaking opportunities, maintain communication platforms and resources, manage reporting data, and improve workflows through technology, automation, and AI-enabled tools. The ideal candidate is highly organized, detail-oriented, and experienced in coordinating projects, managing data, and supporting executive-level initiatives.
Duties & Responsibilities
Coordinate executive speaking engagements from intake through handoff, including request tracking, brief creation, content organization, and engagement summaries.
Maintain and audit communication roadmap data to ensure accuracy across reports, executive calendars, microsites, and related outputs.
Monitor downstream data workflows and identify opportunities to improve data quality, reporting accuracy, and operational efficiency.
Manage executive communication content repositories, internal team pages, content inventories, audits, and recurring communications.
Monitor team inboxes and collaboration channels, responding to and routing inquiries as appropriate.
Maintain documentation, procedures, and guidance materials supporting ongoing operational workflows.
Support communication reporting ecosystems, dashboards, calendars, and content management systems.
Serve as a data steward by organizing, categorizing, and validating information used in executive-facing communications.
Test automated and AI-enabled workflows, identify process gaps, and recommend improvements.
Collaborate with stakeholders to refine data standards, reporting structures, and business processes.
Provide proofreading, materials review, stakeholder coordination, and project support for executive communication initiatives.
Skills & Qualifications
Strong organizational, project coordination, and administrative skills.
Excellent attention to detail and ability to manage multiple priorities simultaneously.
Experience supporting executive communications, operations, project coordination, or related business functions.
Knowledge of project management and process improvement methodologies.
Strong proficiency with Microsoft Office Suite, particularly PowerPoint.
Experience working with data management, reporting tools, and content management platforms.
Ability to analyze workflows and recommend process improvements.
Strong written and verbal communication skills.
Experience with collaboration and productivity tools such as SharePoint, Smartsheet, Box, Slack, Zoom, Microsoft Copilot, and similar platforms is preferred.
Interest in leveraging automation and AI-enabled tools to improve business processes.
Education & Experience
Bachelor’s degree required.
Degree in Business Administration, Communications, or a related field preferred.
Relevant certifications are a plus.
2–4 years of related professional experience supporting operations, project coordination, communications, or similar functions.
Hybrid work arrangement in Sunnyvale, California.
Customer Service Commitment:
TeamPeople, a division of System One, is an organization dedicated to providing superior customer service. Outstanding customer service encompasses everything from performing the technical, creative and operational aspects of our jobs to the best of our ability, to going the extra mile to assist our customers and colleagues in any way. TeamPeople not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
We respect, value and celebrate the unique attributes, characteristics and perspectives that make each person who they are. We also believe that bringing diverse individuals together allows us to collectively and more effectively address the issues that face our customers. It is our aim, therefore, that our partners, strategies and investments reflect these core values. TeamPeople is dedicated to providing superior customer service and is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
TeamPeople, a division of System One, is an organization dedicated to providing superior customer service. Outstanding customer service encompasses everything from performing the technical, creative and operational aspects of our jobs to the best of our ability, to going the extra mile to assist our customers and colleagues in any way. TeamPeople not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
We respect, value and celebrate the unique attributes, characteristics and perspectives that make each person who they are. We also believe that bringing diverse individuals together allows us to collectively and more effectively address the issues that face our customers. It is our aim, therefore, that our partners, strategies and investments reflect these core values. TeamPeople is dedicated to providing superior customer service and is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.