Job Description and Duties The Fiscal Services Division’s (FSD) Audit and Administrative Operations Section supports the administration of audit functions and operational oversight for the division. The section ensures effective fiscal and administrative operations by managing audits, coordinating division-wide initiatives, and developing policies and procedures that advance the division’s goals. This section strengthens internal controls, supports process improvements, and ensures compliance with control-agency requirements. Under general direction of the Division Chief the incumbent plans, organizes, and directs staff performing analytical and administrative activities within the Administrative Analysis Unit. The position is responsible for overseeing workload distribution, ensuring compliance with applicable policies and procedures, and maintaining effective internal controls. The incumbent plays a key role in supporting the strategic goals of the Section by promoting operational efficiency and accountability. You will find additional information about the job in the Duty Statement. Working Conditions This position may be eligible for hybrid in-office work and in-state telework. The amount of telework is at the agency's discretion and is based on the California Air Resources Boards' (CARB) current telework policy. While the CARB may support telework, some in-person attendance is also required. The positions at the CARB may be eligible for telework with in-person attendance based on the operational needs of the position under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria outlined in the CalEPA telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of hybrid telework eligibility, all employees may be required to report to the position’s designated headquarters location at their own expense, as indicated on their duty statement.
PLP Language:
Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the Personal Leave Program 2025 (PLP 2025). PLP 2025 directs that each employee shall receive a 3 percent reduction in pay in exchange for 5 hours PLP 2025 leave credits, monthly. The salary range(s) included in the job advertisement do not reflect the 3 percent reduction in pay.
- Position located in a high-rise building.
- Requires being stationary, consistent with office work, for extended periods.
- Standard office environment (artificial lighting, controlled temperature, etc.)
- Daily use of a personal computer, office equipment, and/or telephone. Minimum Requirements You will find the Minimum Requirements in the Class Specification.
- SUPERVISOR I Additional Documents
- Job Application Package Checklist
- Duty Statement Department Information This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.; for more information about E-Verify, please go to www.dhs.gov/e-verify CARB values diversity at all levels of the organization and is committed to fostering an environment where employees from various backgrounds, cultures, and personal experiences are welcomed and can thrive. CARB believes the diversity of our employees collectively makes up one of the world’s most respected environmental organizations. CARB offers various modern interview options, including remote phone and video interviews. Join CARB and help us improve the lives of all Californians.
Department Website:
http://www.arb.ca.gov Special Requirements Applicants must include a Statement of Qualifications (SOQ) for this recruitment. The SOQ is a narrative discussion prepared by the applicant describing how the applicant’s skills, knowledge, abilities, education, training, and experience, qualify them for the position. The SOQ serves as documentation of each candidate’s ability to present information clearly and concisely in writing. CARB will not consider applicants who fail to provide an SOQ with their application. Resumes do not take place of the SOQ.
- Maximum number of pages: 1 Applications received without a SOQ, those that do not follow the instructions in this section, or answer the specific SOQ criteria below will not be considered. Cover letters and resumes do not take the place of SOQ. The SOQ must be submitted along with the STD 678.
- Describe your experience managing or coordinating human resources and administrative support functions. Include specific examples of your experience with recruitment, hiring, on/off boarding, personnel processes, and providing guidance to management on HR-related matters. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
- Principles and practices of public-sector administrative operations, including managing division-wide administrative programs such as personnel and hiring, out-of-state travel, training requests, communications, facilities, and IT/service requests, and supervision of analytical and administrative staff.
- Preferred knowledge of California state administrative and personnel policies, procedures, and control-agency requirements (e.g., CalHR, DGS, DOF, SCO) as applied in a state agency.
- Ability to plan, organize, and direct the work of staff, including assigning workload, conducting performance reviews, and completing probation reports.
- Ability to manage multiple complex, cross-divisional projects and strategic initiatives simultaneously and deliver results in a fast-paced environment.
- Skill in research and analysis, process improvement, and developing policies, procedures, and written products such as proposals, justifications, and correspondence for executive and stakeholder audiences.
- Must be dependable and reliable with great interpersonal skills.
Benefits
Benefit information can be found on the CalHR website and the CalPERS website.
- Gym
- Daycare facility
- Nearby (third-party) parking
- Convenient to public transportation Experience and Education For experience/education to qualify during the application screening process and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678), including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY). Application packages without this information may experience delayed processing times, and your eligibility for this position may be impacted. If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. Applicants who completed their education outside the United States (with foreign degrees/transcripts) must obtain and submit verification of the United States course/degree equivalency. Foreign education credential evaluation services can be found at https://www.naces.org Failure to submit all the required documentation will result in an incomplete application and disqualification from consideration for this position. Additional Instructions for Mailing or Drop-Off Application Packages Applying electronically via CalCareers is highly recommended. If submitting hardcopy applications (mail/drop-off), please email Vee.Sweeten@arb.ca.gov with the JC number in the subject line to confirm submission. Your email will serve as a time stamp that a document was dropped off before the final filing date. Drop-off applications must be received, and date stamped by 5:00 PM on the final filing date.
NOTE: Applicants must not include Social Security Numbers, LEAP status information or paperwork, Equal Employment Opportunity information, exam result notices or scores, or medical or criminal history information on any document within their application package.