The Personal Assistant supports Stark Enterprises leadership and the ownership family across executive, personal and operational needs. This role manages calendars, travel, expense reporting and special projects for the C-suite, handles personal and family matters as directed, and supports day-to-day office operations. The ideal candidate keeps schedules running smoothly, anticipates needs and maintains the highest level of discretion.
Essential Functions
Executive Calendar & Schedule Management
- Manage the primary executive's calendar: schedule new meetings, resolve conflicts and ensure the executive arrives where needed on time.
- Conduct daily check-ins with the primary executive to review appointments and to-do lists, with in-depth weekly meetings as needed.
- Manage personal calendars, appointments and events for family members.
- Provide calendar support for other executives as needed.
- Facilitate document signatures when required.
Travel & Conference Management
- Coordinate personal and business travel for designated executives, including flights, accommodations and detailed itineraries.
- Schedule travel for other employees as directed.
- Manage conference attendance (ISCS, OAC, Law and MRI)
- Take executives and family members to the airport as needed
Expense Reporting & Executive Projects
- Process monthly Concur expense reports for designated executives and corporate card accounts.
- Complete special projects for executives as assigned.
Family Support & Errands
- Handle personal matters for designated executives as directed, including errands, household tasks and other family-related duties.
- Hold monthly or as-needed meetings with a designated family member to address family matters.
- Arrange medical appointments and assist with health-related tasks.
Personal Administrative & Financial Support
- Assist with personal bill payments and financial organization.
- Open, sort and track personal mail, ensuring timely follow-up on actions.
- Oversee the renewal process for essential documents (driver’s licenses, passports, TSA, CLEAR, memberships, license plate tags, etc.).
Office & Operational Support
- Assist with setup and supply purchases for office events
- Provide corporate office front desk support and coverage as needed
Communication & Confidentiality
- Serve as the primary point of contact for family matters and communicate effectively with internal and external contacts.
- Provide after-hours communication and work as needed.
- Maintain a high level of confidentiality and discretion at all times.
Other Responsibilities
- Perform other duties as assigned by the supervisor.
Skills and Experience
- Proven experience as an executive assistant, personal assistant or in a similar role.
- Experience with expense reporting.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal skills.
- Ability to handle multiple tasks and prioritize effectively.
- High level of discretion and confidentiality.
- Proficiency with office software and scheduling tools.
Competencies
- Strong problem-solving skills and attention to detail.
- Proactive, resourceful and able to work independently.
- Excellent verbal and written communication skills.
- Ability to manage confidential information with integrity.
- Flexible and adaptable to changing needs and priorities, including after-hours requests.
Why This Opportunity Is Exciting for You
We offer a competitive compensation package, including:
- Paid Time Off (PTO)
- Paid Holidays
- 401(k) with Employer Match
- Health, Dental, Life Insurance and Long-Term Disability Insurance
Additional Information
- FLSA Status: Non-Exempt
- Location: HQ
- Travel: Up to 10%
- Reports To: CEO
- Direct Reports: N/A
About Stark Enterprises
Stark Enterprises is a full-service real estate development company based in Cleveland, Ohio, with expertise in acquisition, development, leasing, property management, construction, architectural design, landscape architecture, marketing and security. We are committed to delivering high-quality, innovative solutions to meet the evolving needs of our clients and communities.
As an Equal Opportunity Employer, Stark Enterprises is dedicated to fostering a diverse and inclusive workplace. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other characteristic protected by law. Employment decisions are based on qualifications, merit and business need.
Join us and be part of a forward-thinking company that values both its employees and the communities it serves.