Accounts Payable Associate

The Accounts Payable Associate supports the Accounting Department by managing and executing all aspects of the company’s accounts payable functions. This role is essential to maintaining financial accuracy, supporting project teams, and ensuring timely and accurate processing of payments to vendors and subcontractors.

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Essential Functions:

Accounts Payable Processing:

• Review, code, and process vendor and subcontractor invoices for payment in accordance with company policies and contract terms.
• Ensure accuracy of invoice amounts, coding, and supporting documentation before posting.
• Manage weekly check runs, including preparing payments and obtaining required approvals.
• Reconcile vendor statements and research discrepancies related to invoices, contracts, or payment applications.
• Maintain accurate and up-to-date records of accounts payable transactions in the accounting system.

Construction Documentation & Compliance:

• Track and collect lien waivers, insurance certificates, and other compliance documents from subcontractors.
• Review and understand lien waivers and ensure documentation aligns with company and project requirements.
• Process and review AIA G702 & G703 payment applications, ensuring proper coding and contract alignment.
• Work directly with subcontractors to resolve payment issues, verify documentation, and maintain open communication.

Reporting & Recordkeeping:

• Prepare and distribute regular accounts payable and project-related reports.
• Assist with month-end close procedures, including reconciling accounts payable ledgers and preparing accrual entries.
• Maintain digital and physical files in an organized, secure, and easily accessible manner.
• Interdepartmental Collaboration:
• Collaborate with Project Managers, the Accounting team, and vendors to ensure timely and accurate processing of invoices and payments.
• Support the Controller and accounting leadership with special projects, process improvements, and reporting as needed.
• Assist in identifying and implementing efficiencies in accounts payable workflows and document management.

Other Duties:

• Perform general accounting support and administrative tasks as assigned by management.
• Participate in cross-functional training and support additional accounting functions as needed.

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Skills and Experience:

• Minimum of 3 years of experience in Accounts Payable, preferably in the construction industry.
• Strong understanding of accounting principles and best practices.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with Procore software preferred.
• Comfortable learning and adapting to new accounting software and systems.
• Attention to detail, accuracy, and organizational skills.
• Proven ability to prioritize and manage multiple tasks efficiently in a deadline-driven environment.
• Strong communication and interpersonal skills, with the ability to work effectively with internal and external partners.
• Familiarity with lien waivers and AIA G702 & G703 forms required.
• Ability to sit for extended periods while working on a computer, with occasional standing, walking, or lifting of up to 10 pounds.

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Competencies:

• Demonstrate accuracy and thoroughness in all financial and documentation tasks.
• Manage time effectively, prioritize responsibilities, and meet deadlines.
• Maintain professionalism and clear communication when interacting with vendors, subcontractors, and internal teams.
• Take initiative to identify process improvements and contribute to departmental efficiency.
• Uphold confidentiality and integrity in handling financial information.

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Why This Opportunity is Exciting for You: We offer a competitive compensation package, including:

• Paid Time Off (PTO)
• Paid Holidays
• 401(k) with Employer Match
• Health, Dental, Life Insurance, and Long-Term Disability Insurance

Additional Information:

• FLSA Status: Non-Exempt; Full-Time
• Location: Corporate Office
• Travel: up-to 5%
• Reports To: Controller
• Direct Reports: N/A
• Decision Making Authority: The Accounts Payable Associate supports the Accounting team by executing daily tasks and maintaining financial records. This role does not have authority to approve contracts, sign checks, or make financial decisions unless explicitly authorized by a supervisor.

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About Stark Enterprises:

Stark Enterprises is a full-service real estate development company based in Cleveland, Ohio, with expertise in acquisition, development, leasing, property management, construction, architectural design, landscape architecture, marketing, and security. We are committed to delivering high-quality, innovative solutions to meet the evolving needs of our clients and communities.

As an Equal Opportunity Employer, Stark Enterprises is dedicated to fostering a diverse and inclusive workplace. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status, or any other characteristic protected by law. Employment decisions are based on qualifications, merit, and business need.

Join us and be part of a forward-thinking company that values both its employees and the communities it serves.