The Office Administrator/Receptionist is the first point of contact for candidates, clients, and visitors at Spherion Gainesville. This role blends front-desk reception responsibilities with essential administrative support to ensure smooth daily operations. The ideal candidate is organized, personable, detail-driven, and able to communicate effectively in both English and Spanish. Greet candidates, clients, and visitors with a professional and welcoming attitude. Position is onsite in Gainesville, Georgia.
#IND123
Responsibilities:
Answer, screen, and route incoming phone calls promptly and accurately Provide English and Spanish support to walk?in applicants and scheduled candidates Assist candidates with applications, onboarding documents, and general inquiries Manage front?desk email inbox; respond or forward messages as appropriate Perform administrative tasks including filing, data entry, document preparation, and record maintenance Schedule interviews, coordinate appointments, and maintain office calendars Support recruiters with candidate communication, document collection, and follow?up Assist with incoming and outgoing mail, deliveries, and courier services Maintain cleanliness and organization of the reception area and shared office spaces Uphold confidentiality and handle sensitive information with discretion Deliver exceptional customer service to internal staff, candidates, and clients
Working hours: 8:00 AM - 5:00 PM
Skills:
Experience in staffing, recruiting, or a fast-paced office environment
Familiarity with applicant tracking systems (ATS) or CRM software
Great customer service background
Education:
Bachelors
Experience:
1-4 years
Qualifications:
High school diploma required
1?4 years of administrative, receptionist, or customer service experience
Fluency in English and Spanish
Great verbal and written communication skills
Proficiency with Google office and MS (Word, Excel, Outlook) and general office technology
Professional appearance and demeanor
Excellent time management and multitasking abilities
Customer?focused mindset with good interpersonal skills
Detail?oriented, organized, and able to work independently
Emaiil: darinworkman@spherion.com
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
key responsibilities
Answer, screen, and route incoming phone calls promptly and accuratelyProvide English and Spanish support to walk?in applicants and scheduled candidatesAssist candidates with applications, onboarding documents, and general inquiriesManage front?desk email inbox; respond or forward messages as appropriatePerform administrative tasks including filing, data entry, document preparation, and record maintenanceSchedule interviews, coordinate appointments, and maintain office calendarsSupport recruiters with candidate communication, document collection, and follow?upAssist with incoming and outgoing mail, deliveries, and courier servicesMaintain cleanliness and organization of the reception area and shared office spacesUphold confidentiality and handle sensitive information with discretionDeliver exceptional customer service to internal staff, candidates, and clients
experience 1-4 years
skills Experience in staffing, recruiting, or a fast-paced office environmentFamiliarity with applicant tracking systems (ATS) or CRM softwareGreat customer service background
qualifications
High school diploma required1?4 years of administrative, receptionist, or customer service experienceFluency in English and SpanishGreat verbal and written communication skillsProficiency with Google office and MS (Word, Excel, Outlook) and general office technologyProfessional appearance and demeanorExcellent time management and multitasking abilitiesCustomer?focused mindset with good interpersonal skillsDetail?oriented, organized, and able to work independently
education Bachelors