Archived listing. The details below describe a past opening.
We are looking for an Accounts Receivable Specialist to join a growing organization in New Jersey. This contract opportunity with permanent potential is well suited for someone who enjoys managing project-related invoicing, working with detailed financial information, and supporting accurate revenue capture. The position offers the chance to contribute in a busy environment where precision, follow-through, and collaboration are essential to billing operations.
Responsibilities:
- Oversee invoicing activities for a group of ongoing projects, ensuring charges are prepared and issued in a timely manner.
- Create and send customer invoices with a high degree of accuracy while meeting established billing schedules.
- Examine contracts, backup materials, and project documentation to confirm billing details before invoices are released.
- Handle a range of project billing methods, including time-based, fixed-price, lump-sum, and milestone-driven invoicing arrangements.
- Partner with project accounting staff to align billed amounts with project financial data and contract terms.
- Investigate invoice issues, respond to customer billing questions, and work toward prompt resolution of discrepancies.
- Monitor unbilled balances and take action to keep invoicing current across active assignments.
- Support monthly close activities by preparing billing-related reports and maintaining organized financial records.
- Preserve complete and accurate documentation for invoicing transactions, account activity, and supporting files.
- 3+ years of experience in billing or accounts receivable within a project-based business environment.
- Hands-on knowledge of project invoicing, including experience with time and materials or similar contract billing models.
- Strong understanding of accounts receivable processes, billing functions, and cash application fundamentals.
- Intermediate to advanced Microsoft Excel skills for tracking, analysis, and reporting.
- Excellent attention to detail with a consistent focus on accuracy in financial documentation.
- Proven ability to manage competing deadlines and maintain productivity in a high-volume setting.
- Effective communication and problem-solving skills for working with internal teams and addressing customer questions.