We are seeking a detail-driven Payroll Specialist to manage end-to-end weekly payroll across multiple entities, ensuring our workforce is paid accurately and on time. In this role, you will audit complex time records, pay rates, overtime, double time, and per diems, while promptly resolving discrepancies, retro-pay, and employee inquiries. You will maintain payroll master data for new hires, status changes, and departures, and coordinate retirement contributions, benefit withholdings, and statutory wage garnishments. Additionally, you will prepare variance reports, post journal entries, reconcile ledger accounts, and collaborate with HR to streamline workflows. Excel skills, multi-company or multi-state processing experience, and discretion with confidential data are essential. Apply today!
salary: $22 - $25 per hour shift: First work hours: 8 AM - 5 PM education: Bachelors
Responsibilities
- Multi-Entity Payroll Processing: Support the complete lifecycle of multi-company weekly payroll administration, ensuring compliance, timeliness, and precision.
- Time & Attendance Auditing: Review and audit complex timecards, pay codes, per diems, and overtime rules to eliminate calculation errors prior to transmission.
- Discrepancy & Dispute Resolution: Conduct root-cause analysis on payroll errors, issuing timely corrections and retro-pay calculations while keeping staff informed.
- Employee Lifecycle Management: Audit and input HR-driven updates into the payroll system, including new hires, terminations, rehires, and compensation adjustments.
- Financial Reporting & Accounting Support: Draft payroll journal entries, compile detailed variance spreadsheets, and reconcile payroll clearing accounts.
- Statutory & Voluntary Deductions: Accurately calculate and apply retirement contributions, benefit premiums, and legal wage garnishments in compliance with federal and state regulations.
- Cross-Functional Collaboration: Act as an accessible point of contact for human resources, local administrators, and staff regarding payroll policies and documentation.
- Process Improvement: Actively identify operational inefficiencies, contributing to stronger internal control frameworks and standardized processing workflows.
- Data Security & Privacy: Maintain rigorous confidentiality protocols regarding sensitive compensation, tax, and personal identification data.
Skills
- Organizational Skills
- Multi-tasking
- Data Entry (3 years of experience is required)
- MS Office (3 years of experience is required)
- Word (3 years of experience is required)
- Excel (3 years of experience is required)
- Problem Solving
- Payroll Processing (2 years of experience is required)
- Payroll (2 years of experience is required)
- JD Edwards (2 years of experience is preferred)
- multi state payroll (2 years of experience is preferred)
- multi company payroll (2 years of experience is preferred)
- Payroll Tax-Multistate
- Withholding Taxes
Qualifications
- Years of experience: 2 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.