Randstad is partnering with a provider of video surveillance products and security solutions to hire an organized, reliable Administrative & Office Assistant to support daily office and accounting administrative tasks. You will be seated directly alongside our team coordinator, receiving hands-on, side-by-side training to ensure a smooth transition. Based in Hauppauge, NY, their tight-knit team takes pride in delivering reliable security hardware, responsive customer service, and technical expertise to our partners nationwide. They offer a collaborative, casual office environment driven by a solid work ethic and team support.
This role begins as a full-time temporary assignment covering a maternity leave starting ASAP with potential for long-term/permanent opportunities for the right candidate.
salary: $22 - $25 per hour shift: First work hours: 8 AM - 5 PM education: Associate
Responsibilities
- Invoicing & Billing: Accurately prepare and process customer invoices, including cross-referencing and copying/pasting critical order details and serial numbers.
- Order Entry: Enter sales orders and purchase requests into internal databases with speed and precision.
- Filing & Document Management: Digitize physical files, scan records, and maintain structured digital and paper filing systems.
- Vendor & Customer Communication: Answer incoming phone lines (moderate volume) and communicate professionally with vendors and clients regarding order statuses and general questions.
- Mail & Disbursements: Process outgoing mail, handle the office postage machine, and prepare checks for mailing.
- General Administrative Support: Assist with ad-hoc office coordination tasks to keep daily operations running smoothly.
Skills
- Microsoft Office
- Scheduling Appointments
- Maintaining Calendars
- Organization
- Prioritizing
- Working Independently
- Customer Service
- Phones
- Data Entry
- Answering Phones
- Written Communication
- Problem Solving
- Handling Confidential Information
- Administrative Duties
- Office Support
- Office Management
- Typing Skills
- Oral Communication
- Interpersonal Skills
Qualifications
- Years of experience: 1 year
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
