Part-Time Office Assistant Job Type: Part-Time (approx. 30 hours/week) Schedule: Monday – Friday, 8:00 AM – 2:00 PM (Note: Must have flexible availability to stay until 6:00 PM or 7:00 PM up to twice per month on event days) Pay Rate: $20.00 – $22.00 / hour Location: On-site About the Role We are seeking a proactive, organized, and high-energy Administrative & Event Coordinator with a "can-do" attitude to join our team. This role balances day-to-day office administration, data management, fulfillment logistics, and hands-on preparation for our high-profile membership events. While daily face-to-face client interaction is low, you will play an essential role twice a month hosting major events with 60–90 attendees.
Key Responsibilities
Office Administration & Tech
- Manage daily office documentation and data management primarily within Google Workspace and Microsoft Excel (including running mail merges).
- Maintain efficient digital and physical organization using macOS systems.
- Manage inventory, ordering, and stocking of office supplies, event paper goods, and refreshments in advance of meetings.
Event Logistics & On-Site Preparation
- Help host 2 monthly membership events (attracting 60–90 attendees), typically occurring on a Thursday or Friday evening.
- Retrieve books and event materials from our on-site storage area (garage) and set up presentation spaces.
- Ensure all event refreshments and paper goods are fully stocked prior to guest arrival.
- Work extended hours (until 6:00 PM – 7:00 PM) on designated event days to manage setup, hosting support, and post-event cleanup.
Fulfillment & Mailings
- Package and prepare bulk mailings (up to 400 packages at peak times) tied to events.
- Manage physical distribution and inventory tracking.
Qualifications & Skills
- Technical Skills: Strong proficiency in Microsoft Excel (mail merges, formatting, data handling) and Google Workspace.
- OS Familiarity: Proficient in operating macOS/Apple hardware.
- Physical Ability: Comfortable walking to the on-site storage garage, lifting boxes of books, and handling light physical setup/teardown for events.
- Attributes: High-energy personality, exceptional self-motivation, attention to detail, and a team-first "can-do" attitude.
- Reliability: Punctual and able to adjust hours up to twice per month for evening networking events.
Compensation / Pay Rate (Up to): $20.00 - $22.00 Per Hour