Office Manager & Construction Bookkeeper
Shift/Hours: Monday-Friday, 8:00am-5:00pm Pay Rate: $25-$35/hr DOE Location: Alvin, TX Experience: 5+ years
We are seeking a highly organized and self-driven Office Manager and Construction Bookkeeper to join our client's team in Alvin, TX. In this fast-paced role, you will be the backbone of daily operations, handling everything from full-cycle bookkeeping and job costing to customer service and administrative support. The ideal candidate takes ownership of their work, spots discrepancies before they become problems, and thrives in a dynamic construction environment.
Key Responsibilities
- Full-Cycle Accounting: Manage Accounts Payable and Accounts Receivable in QuickBooks, including invoicing, purchase orders, payment processing, and collections.
- Job & Project Administration: Process Time & Material (T&M) billing, accurately tracking labor hours, materials, freight, and job-related expenses for project costing.
- Expense Management: Reconcile company credit cards, track receipts, and ensure accurate expense categorization.
- Office Operations: Serve as the first point of contact for the office, assisting customers, vendors, and field personnel while maintaining a professional environment.
- Data & Document Control: Maintain Excel spreadsheets, organize job folders, and collaborate with project managers to ensure all billing and project documentation is accurate and complete. Requirements & Qualifications
- Proven experience in office management and bookkeeping/accounting, preferably in construction, specialty contracting, or industrial services.
- Strong proficiency in QuickBooks and Microsoft Excel is required.
- Hands-on experience with Time & Material (T&M) billing, job costing, and PO processing.
- Exceptional attention to detail - you don't just enter data; you verify its accuracy and hunt down missing information.
- Highly organized, self-motivated, and capable of managing multiple priorities independently with minimal supervision.
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