DEPARTMENT: Purchasing, Supply & Property WORK YEAR: 12 Months PXU SALARY SCHEDULES: Education Support Professional
SUMMARY The Procurement Agent obtains the best possible value for goods and services for the District in compliance with Federal, State, and Auditor General guidelines for all purchases. Supports team to maintain quality standards and meet deadlines.
ESSENTIAL FUNCTIONS
- Initiates purchase actions for supplies, equipment, and services based on analysis of quality, price, and delivery terms offered by vendors. Obtains and analyzes price quotations; compares specifications for compatibility with requisition.
- Prepares bid and quote invitations and specifications for supplies, equipment, and services; maintains auditable files.
- Prepares requisitions with information necessary for issuance of Purchase Order to vendors.
- Assists District personnel with determining correct products and quantities to meet needs; locates vendor sources and obtains estimated costs.
- Maintains current sources of suppliers, bid mailing lists, and personnel contacts for assigned commodities. Performs required due diligence on cooperative contracts for potential use by the District.
- Assists Director with analyzing bids and preparing recommendations for Governing Board action. Assists with preparing required reports.
- Places procurement orders as required; reconciles monthly procurement card statements.
- Negotiates best and final pricing, bid award pricing, and coordinates contract awards with vendors and end users.
- Monitors work flow and works with team to maintain quality standards and meet deadlines. Cross-trains existing staff and new incoming employees.
- Supports the relationship between the Phoenix Union High School District and the public by demonstrating courteous and professional behavior when interacting with students, parents, visitors, and school staff; maintains absolute confidentiality of work-related issues, client records, and school information; follows Governing Board Policies; performs all other related duties as required or assigned.
The above essential functions are intended to represent only the key areas of responsibilities and not a comprehensive listing of all functions and duties performed by incumbents of this class.
REQUIRED QUALIFICATIONS
- High School diploma or GED equivalent; Associate's degree in Purchasing or related field required; Bachelor's Degree in Business Administration or related field preferred; AND five years of experience in procurement or contract management; OR an equivalent combination of education, training, and experience.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
- Skill in researching and compiling data for reports, technical documents, and bid specifications.
- Knowledge of State purchasing laws and District purchasing policies and procedures.
- Ability to prepare and interpret bid and quotation invitations and specifications.
- Ability to prepare accurate purchase orders and requisitions.
- Ability to type and enter data with speed and accuracy.
- Ability to maintain accurate records and files.
- Skill in planning, prioritizing, and completing assignments.
- Skill in writing professional reports and correspondence from brief instructions.
- Skill in understanding, explaining, and applying relevant rules, regulations, policies, and procedures.
- Ability to follow verbal and written instructions and procedures.
- Ability to communicate effectively both verbally and in writing.
- Ability to provide excellent customer experiences, including but not limited to interacting tactfully and courteously with the public.
- Commitment to create and sustain a thriving learning and working environment for students and staff.
- Ability to establish and maintain effective working relationships.
- Ability to use initiative within organizational policies, procedures and guidelines.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
- Work is performed in a standard office environment.
The Board is committed to a policy of nondiscrimination in relation to race, color, religion, sex, age, national origin, disability or sexual orientation, as well as gender identity, gender expression and immigration status. This policy will prevail in all matters concerning staff members, students, the public, educational programs and services, and individuals with whom the Board does business. Any person who believes he or she has been subjected to discrimination, harassment or retaliation on the basis of any protected reason other than disability may file a complaint under Administrative Regulation JB-R, or may contact the Superintendent's designee, the District Hearing & Compliance Officer at: Phoenix Union High School District 4502 N. Central Avenue Phoenix, Arizona 85012 Phone: 602-764-1100 E-mail: PUHSDComplaints@phoenixunion.org