ESS DATA TECHNICIAN (4963)

DEPARTMENT: Exceptional Student Services (ESS) WORK YEAR: 12 Months PXU SALARY SCHEDULES: Education Support Professional

SUMMARY The ESS Data Technician develops and maintains student and other program related data needed for local, state, and federal ESS reporting (e.g., mandatory student level data submission to Arizona Department of Education). Provides training and direction to District staff regarding ESS data collection, maintenance and reporting.

ESSENTIAL FUNCTIONS

• Prepares, updates, maintains electronic and hard copy data required for local, state, and federal reporting, including data resulting from testing, e.g., mandatory hearing and vision screening on all ninth graders, special education students and new students to the District. Retrieves and converts data from external sources. Submits data to ADE.
• Reviews student records for accuracy and completeness and corrects errors.
• Produces and disseminates reports from existing databases and spreadsheets, as well as transcribes as necessary from dictation to produce records and reports (e.g., psychological reports and social histories on students being referred to special education or on students who are currently receiving special education services).
• Works with campus staff to collect, maintain, and report student and program data (e.g., data maintained by gifted facilitators).
• Coordinates the collection and maintenance of data on voucher students who have been placed in residential treatment facilities by a State placing agency as defined in applicable laws and statutes.
• Coordinates the destruction of special education records according to applicable laws, statutes, and regulations.
• Assists with data entry and maintenance as needed, e.g., for the ESS census and for mandatory state level student data about the placement of District students into private day school.
• Assists with processing paperwork for the purpose of ESS census.
• Supports the relationship between the Phoenix Union High School District and the public by demonstrating courteous and professional behavior when interacting with students, parents, visitors, and school staff; maintains absolute confidentiality of work-related issues, client records, and school information; follows Governing Board Policies; performs all other related duties as required or assigned.

The above essential functions are intended to represent only the key areas of responsibilities and not a comprehensive listing of all functions and duties performed by incumbents of this class.

REQUIRED QUALIFICATIONS

• High School diploma or GED equivalent; Associate's Degree in technology related field preferred; AND two years of experience working in a school office OR an equivalent combination of education, training, and experience.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Skill in identifying, creating and maintaining student records and/or other similar confidential and sensitive information.
• Skill in researching, analyzing, and compiling data for reports and technical documents, including charts, graphs, tables and text.
• Ability to produce properly-prepared reports from dictation in an efficient manner.
• Ability to type and enter data with speed and accuracy at a rate to perform functions effectively.
• Skill in organizing workflow and keeping maintaining accurate records and filing systems.
• Ability to work under pressure, assign priorities effectively, and to be flexible.
• Ability to operate general office equipment, hardware, and software.
• Skill in understanding, explaining, and applying relevant rules, regulations, policies, and procedures.
• Ability to follow verbal and written instructions and procedures.
• Ability to provide excellent customer experiences, including but not limited to interacting tactfully and courteously with the public.
• Ability to communicate effectively both verbally and in writing.
• Ability to provide excellent customer experiences, including but not limited to interacting tactfully and courteously with the public.
• Commitment to create and sustain a thriving learning and working environment for students and staff.
• Ability to establish and maintain effective working relationships.
• Ability to use initiative within organizational policies, procedures and guidelines.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

• Work is performed in a standard office environment.

The Board is committed to a policy of nondiscrimination in relation to race, color, religion, sex, age, national origin, disability or sexual orientation, as well as gender identity, gender expression and immigration status. This policy will prevail in all matters concerning staff members, students, the public, educational programs and services, and individuals with whom the Board does business. Any person who believes he or she has been subjected to discrimination, harassment or retaliation on the basis of any protected reason other than disability may file a complaint under Administrative Regulation JB-R, or may contact the Superintendent's designee, the District Hearing & Compliance Officer at: Phoenix Union High School District 4502 N. Central Avenue Phoenix, Arizona 85012 Phone: 602-764-1100 E-mail: PUHSDComplaints@phoenixunion.org